Sales Document Incompletion Guide
Sales Document Incompletion Guide
Unit 12: Intercompany Sales, Stock Transfer Order & Third Party Sales
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Material Exclusion
* Suppose we want to ensure that the customer does not receive certain materials, we enter these materials as a
material exclusion.
* The material exclusion is also controlled with the condition technique.
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Topic List
Unit 11: Cash Sales, Rush Orders & Consignments
Unit 12: Intercompany Sales, Stock Transfer Order & Third Party Sales
* An incompletion log defines how the system should respond when a sales document is incomplete.
* In other words, it guides the system behavior in the event that some of the necessary fields are not filled up.
* Typical choices include forcing the user to enter the data and not let the user save the order before all the necessary
fields are filled.
* Incompletion procedure can be assigned to not just the sales order header level, but also line item level, schedule
line level, delivery header and delivery line items.
* However, Incompletion log cannot be set for billing documents.
Configuring Incompletion Log
Incompletion log has basically 3 steps
Step 1: Define Incompleteness Procedure:
SPRO -> IMG -> Sales and Distribution -> Basic Functions -> Log of Incompletion Items -> Define Incompletion
Procedures
In this step, you define the incompleteness procedure that should apply to the various incompleteness objects.
In an incompleteness procedure you group together the fields that are to be checked for completeness.
If you have not entered data in one of the fields in the document, the document is incomplete.
Depending on the status group you can block certain subsequent activities for the document.
For every field in the procedure you also have to define whether a warning message should be issued during
processing if no data is entered in this field.
This function does not exist in delivery processing.
Configuring Incompletion Log (2)
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Define Incompletion Procedures
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Structure
Sf Groups _ incompletion groups.“
? (Procedures
O Fields Group Description
Ai Sales - Header
>)
jB Sales - Item
Ic Sales - Sched. Line
Lis
| Partner
IF Sales Activity
\c Delivery header
IH Delivery item
Define Incompletion Procedures (2)
&
Table View Edit Goto Selection Utilities(M) System Help
G 218 668 BHR H04a9 AH OB
Display View “Fields”: Overview
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[eto
Stucture Nagar oro, (11
f~ CGroups Incqmpletion fields i
¥ OProcedures i
AFields ly able Fid name Description Scr |Status {Warning [Seq
1+ ES)
BAK AUDAT Document Date KKAU 1 0 0
BAK WAERK Document Currency KKAU (03 0 0
| WeKD BSTKD ~—PO number KBES 61 ml 0
| WeKD 'INcO1 |Incoterms KDE3 [a4 o 0
| WeKD PRSOT Pricing date KkKAU 64 Oo 0
BKB ZTERM — Terms of Payment | KDE3 [01 a 0
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Assign Incompletion Procedures
Display View "Error Logs for Sales Document Header": Overview
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| SaTlTy |Description Proc Description IC-dialog [fl
| jor: Cust.Independent Req Oo [a]
AA Promotion Order al Standard Order CI =
AE tn from Serv. Order Oo
AEBO Standard order 11 Standard Order ns.
AEBQ (Offer 10 Inquiry/QOuotation
IN Inquiry CO
JOT Quotation 1 InquiryfQuotation C
AP Project Quotation 19 Inquiry/Quotation
AR Repair Quotation 10 inquiry/Quotation
AS Service Quotation 10 linquiry/Quotation o
st Sales Information 10 Inquiry/Quotation C1
AM Quotation f.Contr123 OI
{81 Reb Credit Memo Req. 17 Rebate Credit Memo Cc)
je1e Exptd RPebateCredMemo VF Rebate Credit Memo
|jp2 Rebate Correctn Rqst iva Rebate Credit Mero Ol
|B2E Rebate P.Correctn Rt aie Rebate Credit Memo C1
jes PartRebSett|Request ue Rebate Credit Mera CM
[BSE Exp PartRebSett! Req 17 Rebate Credit Memo CO
je4 Reb.Reqf.ManAccris 17 Rebate Credit Memo CL
[BIND indir. Sales Rebate di Standard Order OM
|BK1 Agrmnt Cred Memo Req. Af Rebate Credit Memo CI
[BK3 Agrmt Cred Memo Rea. 17 Rebate Credit Memo C [=]
|BM1— Agrrmnt Deb Memo Req. 17 Rebate Credit Memo ml Ee
|| |e
Oa
Assign Incompletion Procedures (2)
Lo
a a
S_ |General [Delivery |Billing doc. [Price [Goods movement _|Picking/putaway Pack (ra
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as oO oO oO
os [+] [4] (-] ly] [+] CI Co
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Customizing Sales Doc Type
* The incompletion messages field in VOV8 allows you to control if incomplete sales documents can be saved (or not)
° If this switch is not set, then the subsequent course of the business process is determined from the status groups.
|
be blocked: Maintained in full
@ mt
Shipping
Billing document
*
Topic List
Unit 12: Intercompany Sales, Stock Transfer Order & Third Party Sales
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Copying Control Basics
Delivery (DF)
6. Billing doc. type from a billing doc. type e.g. Invoice cancellation
(S1) © invoice (F1)
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Copying Cont rol: From Source to Target Document
Cw [voy||
the following manner:
Header level: Copying requirement 001 checks, for instance,
whether the sold-to party and the sales area in the source |
I
and target document are the same. Item category
Item Item category
|
Line
>
Sched.
Unit 12: Intercompany Sales, Stock Transfer Order & Third Party Sales
* Customers agree on the goods to be provided under certain conditions and within a specific period of time.
* Inthe SAP System, the two main outline agreements are scheduling agreements and contracts.
* The simplest and most common type of scheduling agreement in the system is represented by document type DS.
* There are two types of contracts - value and quantity. Contracts can cover both goods and services.
* Rental and maintenance contracts are frequently used in the service industry.
Outline Agreements in SAP
Outline Agreements
Scheduling Contracts
Agreements
* DS Scheduling * ac Quantity
agreement contract
* WK1 General value
* BL Sched. agr. contract
with del. sched. * WK2 Material-related
* DEL Sched. agr. for value contract
external agent * QP Rental contract
* SC Service and
maintenance
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Scheduling Agreements
A scheduling agreement is an outline agreement with the customer containing delivery quantities and dates.
These are then entered as schedule lines in a delivery schedule. You can either create schedule lines when you create
the scheduling agreement or you can create them later.
You can fulfill a scheduling agreement by creating the deliveries in the schedule as they become due.
You can process deliveries for a scheduling agreement in exactly the same way s you process a normal delivery.
After you have carried out the delivery, the system updates the Delivered quantity field in the scheduling agreement
item with the delivery quantity.
Features of Scheduling Agreements
The same functions are available for processing scheduling agreements as are for the sales order, including pricing.
In addition to the standard scheduling agreements you can also manage scheduling agreements for the component
supplier industry, with their special features that include:
Working with scheduling agreements with EDI output
* Entering scheduling agreements in a forecast or just-in-time (JIT) delivery-schedule
* Using different types of cumulative quantities
* Taking into account the automatic fiscal year change used by the component supplier
* Managing engineering change statuses
« Storing packing proposals
* Creating correction deliveries
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Creating Scheduling Agreements
Tm
Quantity Co ntracts
Update
of released quantities
Creating Quantity Contracts
* It specifies that your customer agrees to purchase a fixed value (target amount) of goods and services during a
defined period.
* Avalue contract can contain other agreements between you and your customer that are checked in the release
orders, such as
¢ Special price agreements
« Customer restrictions
® Material restrictions
Tm
Value Contract Releases
Material
M4 60 PC 1000 AED
-5% discount
Valid Materials In a Value Contract
Unit 12: Intercompany Sales, Stock Transfer Order & Third Party Sales
« Customer Returns
eS
Return
Cay:
Sy Ny
Crest Goods Receipt
Quality Inspection
Credit Memo
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Customer Returns
Returns Process
° If complaints are made regarding valuable goods, the goods have to be returned.
* The damaged material first has to be checked. It is stored in a special area for this purpose.
* It has to be ensured that the correct amount is credited to the customer account.
* Hence, the credit memo must be approved by an authorized manager before it is issued.
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Returns Process Basics
After the goods are received by the plant, the following things need to be considered:
* Clarification of the material number to find out when the goods were delivered.
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Returns Process Basics (2)
* Goods valuation
* Only if the goods have no loss in value can they be transferred into valuated stock again.
¢ If the value has decreased, these returned goods can be managed by creating a new material master for them.
« Usage decision
* Scrapping
¢ Transfer to unrestricted-use stock or
* Reparation
* Choices:
* Credit memo or free of charge replacement delivery for the customer.
Returns Process Flow
Invoice
h
» .
be Credit Memo
Returns Returns
Delivery a
——
Order Billing
Block
¢ For the processing of returns, the order type RE (Returns) or RE2 (Advanced Returns) is used in standard SAP.
¢ Returns can be created with or without reference to a sales order or a billing document.
¢ Though the creation with reference is preferred (in that case, system receives all required data from the original doc)
« Item category for standard returns items is REN (Returns Item)
* Returns processing requires that an approval step is carried out, which is implemented by an automatic billing block.
¢ This assures that no credit memo is created without the check if the complaint is legitimate.
« Only employee with special authorization is allowed to remove the billing block, usually Sales Manager.
¢ Entering of ‘Order reason’ is mandatory for later evaluation purposes in standard SAP.
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Returns Delivery
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Returns Process Schedule Line Category
* The schedule line category can be found at the item data of the order on the schedule lines tab.
* Schedule line category DN is pre-configured with movement type 651.
SalesA_| SalesB | Shipping | Biling Document | Condtions | Account assignment _ Schedule lines Partners ~ Texts © OrderData § 4
Quantities/D
P Delivery Date Order quantity Rounded qty Confirmed Qty S... Delivery block Delivery Qty Sch...
pp7.03.2019,0 100 100 100pc * Logos
D
Returns Process Schedule Line Category (2)
_ Business data
Delivery block
kK Movement type 651) 6D ret.del. returns {¥\Item rel.f.div.
Movement Type 1-Step
Order Type [ | |P.req.del.sched
Item category | \Ext.capa. planning
Blocked Stock Returns
* During goods receipt posting in the returns delivery this movement type 651 causes the posting of the stock into
“Blocked stock returns” instead of “Unrestricted-use stock”.
* “Blocked stock returns” is non-valuated stock; therefore, no accounting document will be created for the concerned
material document.
Unrestricted-use stock
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Returns Credit Memo
* Once the returns order has been authorized (that is, the billing block has been removed by an authorized person),
the credit memo and the required accounting documents are generated.
* The creation of the credit memo can be carried out independently of the inbound delivery of the damaged/defective
goods.
* Delivery free-of-charge document can be used when you want to send your customer a sample, for example.
e By activating a delivery block in the sales document type, we ensure that delivery free-of-charge transactions are not
released for delivery until they have been checked by the relevant employee, for example, Sales Manager.
* If the manager decides that the delivery should not take place, he or she can maintain a relevant reason for rejection.
* In Customizing for item categories, we can determine that items in sales document type FD are free of charge. The
order is confirmed based on the availability of goods.
A delivery is then created; the goods is subsequently picked, confirmed, and delivered to the customer.
FD Free Of on LF Delivery
Delivery
M1 10 PC KLN M1 10 PC
Subsequent Delivery Free of Charge
We enter as subsequent delivery free-of-charge document. For example, when we need to deliver material for an
order due to a complaint.
* Customizing for sales document type, SDF determines that this transaction requires a preceding document.
* The relevant copying controls must be set up for all preceding documents that might be used.
* For example, copying control for SDF from an RE (returns order).
* If the employee decides that the delivery should not take place, he or she can maintain a relevant reason for rejection
in the sales document.
* Invoice correction will take place if there is an issue with the quantity or price of a billed material.
* Invoice correction request is always created with reference to an incorrect billing document.
¢ Standard document type used for Invoice correction request is RK.
* Two items are automatically created for each item when you create Invoice Correction w.r.t to an invoice:
* First — credit item
* Second — debit item
¢ The price & quantity in the debit items can be changed but the credit items cannot be changed.
* The initial net value of the document is zero.
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Invoice Correction Request
* Invoice correction request is used to create either debit memo or credit memo to customer. To distinguish between
both of then separate document types can be created for invoice correction. For example —
* Invoice correction for credit memo
Invoice
Correction
Request
(RK)
Steps in Third Party Sales Processing
* When we create a Sales order which contains a Third Party Item the system automatically creates a Purchase
requisition.
* It is Schedule line category in the sales order which will trigger to create Purchase requisition automatically
* The Purchase requisition will be converted to Purchase order
* The Vendor supplies goods to the customer as per the PO and informs the company about the supply of the goods
and Invoices the company towards the supply made
* The company then will make a statistical goods receipt (optional step)bills the company
* The Vendor Invoice is posted in company, this process is known as Invoice receipt.
* The Company finally bills the Customer
Purchase Requisition in Sales Order Screen
SaesA Sales (Shopng (Bling Document Condtons Account assignment Schedule nes) | Partner Order Data ‘Stans |/¢) « [0
— OrderQuantty [Si
Delvery time ¥ Delvered gty 0
_PDelvery D.n Order quantity Rounded qty Confirmed Qty —S... Delvery block Delvered
qty Sc... Purchase Requisition Red... A
apes 2013 0 5 5 OKG v cB 10000070 10 a
D 01.07.2013 0 5KG b/ CB 10000070 10 4
Material Item Category Group-Third Party
| Grouping terms
Mat! statistics arp Fl Relev. f. statis.. Material pricing arp 01 Standard Parts
Volume rebate group ‘02! Minor Rebate Acct assignment grp []
Gen. item cat. arp ‘BANS — Third-party iterr Item category group BANS Third-party iterr
Pricing Ref. Matl [t—‘“‘sSC~‘d*
Product hierarchy
Commission group WBS Element |
Schedule Line Category-Third Party
* Schedule line category “CS” is used (which is not relevant for delivery) and Item category is selected as “5- Third
party item”.
¢ By proposing this Schedule line, the system automatically creates Purchase requisition with Order type as “NB” when
the order is saved. Movement type should be empty.
Business data
Delivery block a
Movement Type , | ‘Item rel.f.dlv.
Movement Type 1-Step ||
Order Type 'NB| Purchase Requisition -_|P.req.del.sched
Item Category 5) Third-party
Acct Assat Cat. xX All aux.acct.assgts.
Topic List
delivers
Customer C100 ‘ ra’ Plant 1200
Sales
Organization
1100
Company Code \
2200 Organization
2200
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Intercompany Sales- Business Process
Sales organization and the delivering Plant are assigned to different company codes
Sales organization: Processes the sales order & Bills the customer
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Intercompany Billing Configuration Path
~ [Ey _ [Sales
and Distribution)
, Master Data
»
> ~-BRERD Basic Functions
» Sales
«+>
b Foreign Trade/Customs
Billing
Billing Documents
B
Empties Update
Payment Cards
YW
Rebate Processing
Intercompany Billing
+ [ey ® Define Order Types For Intercompany Billing
: [ay (> Assign Organizational Units By Plant
: [= (D> Define Internal Customer Number By Sales Organization
+ ® Automatic Posting To Vendor Account (SAP-EDI)
Intercompany Billing-Configuration
YORE
Sales org. Sales Organization CustInterC Cust.inter-co.bill.
joo Sales Org. Germany 10000 IDES AG
Intercompany Billing-Configuration (2)
Change View "Conditions:
Condition Types": Details
DY New Entries i Gh > @ iS &
pra lasOrg/Plant/Maten Conde. type [vei |inercompanvlPrieel| Access seq. [P01] SalesOrg/Plant/Maten
— for ial
Control data 1 Control data 1
Cond. cass B Prices Plus/ minus A Positive Cond. cass 8! Prices Pus/mnus A Postive
Cakwat.type —[C’ Quantity . _.
Cakult.type © Quantity
Cond.cetegory I Price for intercompany biling Cond.category =! Prica for ntercompany biling PIO1 used In pricing
RefAppicatio (Condt.update
Scales
¢ Quantity scale Scale formula Scale bass ¢ Quantity scale Scale formula
Check value A Descending Unit of meas. Check vaue A Descending Unit of meas.
Scale type an be mantained in con Scala type ‘can be maintained in con
Intercompany Billing-Configuration (3)
CompanyCode =| | 4 or (6)
2200 ~ | | é
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Intercompany STO (2)
Types of STO
* Stock transfer between two plants of same company code — Intra company STO
* Stock transfer between two plants of different company code- Intercompany STO
Intercompany STO-Configuration
STO Document type should be assigned to Supplying and Receiving plants (Standard STO document type used is NB)
Change View "Default Document Type for Stock Transport Orders": Overvi
Y NewEntres (9 Gh Kl
Doc. Category iF
For a combination of STO document type and Supplying plant Delivery type should be assigned (standard Delivery type
used here is NLCC)
DT Dscr. SP|_ Name 1 DITy. Description CRI Description... S... R... De... De... DT... A. Req... Ef
SS ee ais
* Process of Delivering the stocks to the Customer from the Plant belonging to same Company code.
* A Product, say, P1 is manufactured in Plant A. For some reason (e.g.: further processing) it is transferred to Plant B of
the same company code. This process is called as Intra-Company Stock transfer
Company B in Country B
Sending Plant Receiving Plant
Order ‘STO’
-ED Goods Issue
-ED Goods Receipt
Goods Issue
ED Goods Issue ED Goods Receipt
Postings orca k
(mvt 647/641) (mvt 101)
Process Steps of Intra Company STO
Display IMG
G | if) | Existing BC Sets BC Sets for Activity 4yActivated BC Sets for Activity
Structure
+ les Purchasing
F lea Environment Data
+ [es Material Master
b les Vendor Master
* [es Restrictions for the Industry Solution for Defense Forces & Public Security
* [es “& Create Purchasing Groups
r [es Purchasing Info Record
b Sustainabilty
b les Source List
b [es Quota Arrangement
t [es RFQ/ Quotation
b Serial Numbers
r Shopping Cart
+ [ets Purchase Requisition
7 les Purchase Order
* [es (& Define Number Ranges
* [es & [Define Document Types
Configuration of Intra Company STO (2)
¢ STO Document type should be assigned to Supplying and Receiving plants ( Intra Company STO document type used
in UB)
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Third Party Sales
Purchase
Purchase Order
Requisition