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MS Excel Activity 1

The document outlines a step-by-step guide for teachers to create an automated student gradebook using Microsoft Excel. It includes instructions for setting up the gradebook, entering sample data, using formulas for calculations, applying conditional formatting, and adding data validation. The outcome is a functional gradebook that enhances tracking of student performance while reinforcing Excel skills.

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kraftiez2015
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19 views3 pages

MS Excel Activity 1

The document outlines a step-by-step guide for teachers to create an automated student gradebook using Microsoft Excel. It includes instructions for setting up the gradebook, entering sample data, using formulas for calculations, applying conditional formatting, and adding data validation. The outcome is a functional gradebook that enhances tracking of student performance while reinforcing Excel skills.

Uploaded by

kraftiez2015
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Activity Title: "Create a Student Gradebook with Automated Calculations"

Objective:
Teachers will learn to use Microsoft Excel to design a gradebook that calculates
student grades automatically, leveraging formulas, conditional formatting, and data
validation.

Instructions:
1. Set Up the Gradebook:
o Open a new Excel workbook.

o Create the following column headers in Row 1:

 Student Name, Subject 1, Subject 2, Subject 3, Total Marks,


Average Marks, Grade.
2. Enter Sample Data:
o Populate rows with sample student names and random scores for the
subjects.
3. Use Formulas for Calculations:
o Total Marks: In the first cell under Total Marks, use the formula to sum
scores:
Use formula below
=SUM(B2:D2)

Drag the formula down to apply it to all rows.


o Average Marks: In the first cell under Average Marks, calculate the
average:
Use formula below
=AVERAGE(B2:D2)
Drag the formula down as well.
4. Add Conditional Formatting:
o Highlight the Grade column and apply formatting rules:

 If marks are 90 or above, fill the cell green.


 If marks are 70–89, fill the cell yellow.
 If marks are below 70, fill the cell red.
o Go to Home → Conditional Formatting → New Rule to set these
conditions.
5. Assign Grades Automatically:
o Use the following formula under Grade:

Use formula below


=IF(F2>=90,"PASSED",IF(F2>=70,"PASSED","FAILED"))
Drag down to fill the grades for all students.
6. Apply Data Validation:
o Limit the range of scores for the subject columns to 0–100.

 Select the subject columns, go to Data → Data Validation, and


set criteria to Whole Number between 0 and 100.
7. Add Summary Data:
o Below the table, create summary rows:

 Highest Score: Use =MAX(F2:F10) for Total Marks.


 Lowest Score: Use =MIN(F2:F10).
 Class Average: Use =AVERAGE(F2:F10).
8. Test the Gradebook:
o Modify the scores to verify automatic recalculations for Total Marks,
Average Marks, and Grades.

Bonus Challenge:
 Add a Pivot Table to analyze performance by subject.
 Create a chart to visualize the distribution of grades.
 Use the COUNTIF function to count how many students received each grade:
Use formula below
=COUNTIF(G2:G10,"A")

Outcome:
Teachers will develop a fully functional, automated gradebook in Excel, making
student performance tracking efficient and accurate while reinforcing skills in
formulas, formatting, and data analysis.
Would you like me to create a template for this activity?

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