EXCESSIVE DELAYS IN FINISHING A PROJECT
PRESENTED BY:
Jummel C. Ariza BSCE – 3A
Angelito Panot BSCE – 3A
Lovely Dyive Lao BSCE – 3A
Jastin Rizaga Ramos BSEE – 3B
Lysa Gwen Geonzon Berot BSME – 3B
Possible and
Probable Cause
FISHBONE DIAGRAM
ENVIRONMENT METHOD MAN
Delayed Inspections and Approvals Poor Project Management
Community Opposition
Health CrisesResource Mismanagement Conflicts between employees
Noise and Pollution RestrictionsInefficient Workflow Processes Lack of manpower
Subcontractor Issues Health and Safety Regulations Issues
Access and Transportation Issues Frequent Design Changes Low Worker Productivity
Environmental Regulations Leadership Issues
Delays in the Delivery of Materials
Ecological Concerns Inadequate Quality Control Inadequate Training of workers
Geopolitical Issues Employee Absenteeism
Lack of Contingency Planning
Natural Disasters
Site Conditions Slow Work Progress Poor Communication between employees and
Adverse Weather Conditions Improper sequencing of task
Other Stakeholder Interference the employer
Excessive delays
in finishing a
Insufficient Equipment Availability Machine Breakdowns project
Material Shortages
Incorrect order
Outdated or Inefficient Equipment
Poor Quality of Materials
Import of construction materials
Improper Equipment Utilization Inaccurate Material Estimates
Price Fluctuations
Safety Issues in using the machineOperator Errors Improper Storage and Handling of materials
Inadequate Equipment Maintenance
Supplier Reliability Issues
Delays in Repairs Changes in Material Specifications
Incorrect machine selection Lack of Alternative Suppliers
Fuel shortage
MACHINE MATERIALS
ENVIRONMENT METHOD MAN
Delayed Inspections and Approvals Poor Project Management
Community Opposition
Health CrisesResource Mismanagement Conflicts between employees
Noise and Pollution RestrictionsInefficient Workflow Processes Lack of manpower
Subcontractor Issues Health and Safety Regulations Issues
Access and Transportation Issues Frequent Design Changes Low Worker Productivity
Environmental Regulations Leadership Issues
Delays in the Delivery of Materials
Ecological Concerns Inadequate Quality Control Inadequate Training of workers
Geopolitical Issues Employee Absenteeism
Lack of Contingency Planning
Natural Disasters
Site Conditions Slow Work Progress Poor Communication between employees and
Adverse Weather Conditions Improper sequencing of task
Other Stakeholder Interference the employer
Excessive delays
in finishing a
Machine Breakdowns project
Insufficient Equipment Availability Material Shortages
Incorrect order
Outdated or Inefficient Equipment
Poor Quality of Materials
Import of construction materials
Improper Equipment Utilization Inaccurate Material Estimates
Price Fluctuations
Safety Issues in using the machineOperator Errors Improper Storage and Handling of materials
Inadequate Equipment Maintenance
Supplier Reliability Issues
Delays in Repairs Changes in Material Specifications
Incorrect machine selection Lack of Alternative Suppliers
Fuel shortage
MACHINE MATERIALS
Root Cause
Identification
FIVE WHY’S ANALYSIS
Probable Cause: Lack of Manpower in the Construction Site
1. Why is there a lack of manpower in the Company?
Because most of the workers especially the laborers quit their job.
2. Why did most of the workers quit their job?
Because the Company does not offer competitive salary.
3. Why does the Company not offer competitive salary?
Because the company is facing financial constraints and cannot allocate sufficient resources to
worker’s compensation.
4. Why is the Company facing financial constraints?
Because the Company is not winning enough profitable contracts or projects.
5. Why is the Company not winning enough profitable contracts or projects?
Because the Company lacks of effective marketing strategies.
Probable Cause: Slow Work Progress of the Project
1. Why is the work progress of the construction project slow?
Because the workers are not completing tasks within the scheduled time.
2. Why are the workers not completing tasks within the scheduled time?
Because there are materials and equipment that are not on time to arrive in the construction site.
3. Why there are materials and equipment that are not on time to arrive in the construction site?
Because there have been delays in the procurements and delivery process.
4. Why does there have been delays in the procurements and delivery process?
Because of lack of planning and risk mitigation for the procurement to deliver in the construction site.
5. Why there is a lack of planning and risk mitigation for the procurement to be deliver in the
construction site?
Because of ineffective project management of the company for the procurement delivery in the construction site.
Generating Solution
Kepner-Tregoe Decision
Analysis Model
Root Cause of Lack of Manpower :
• The construction company lacks an effective marketing strategy, resulting in low
brand visibility, reduced client acquisition, and weak market positioning.
Must-Have Criteria:
• Improve Brand Visibility
• Increase lead generation and client acquisition.
• Be cost effective within the allocated marketing budget.
• Align with the company’s target market.
Want Criteria:
• Leverage digital marketing channels.
• Foster long-term client relationships.
• Enhance differentiation from competitors.
• Provide measurable ROI (Return on Investment).
• Support scalability for future growth.
Generate Alternatives:
Possible marketing strategies include:
1. Develop a Digital Marketing Campaign:
• Use social media and paid ads to target specific audiences.
2. Focus on Networking and Industry Events:
• Attend trade fairs, construction expos, and local networking events to increase visibility.
3. Launch Client Referral Programs:
• Offer incentives to existing clients for referring new customers.
4. Create Case Studies and Portfolio Content:
• Showcase completed projects to build trust and attract new clients.
5. Partner with Industry Influencers:
• Collaborate with architects, designers, or contractors with significant online influence.
6. Invest in Traditional Marketing:
• Use billboards, print ads, and local radio for broader reach.
Evaluate Alternatives Against Criteria
Alternatives Meets Must-Have Criteria? Want Criteria Score (1-5 for each)
20 (5 for ROI, 5 for visibility, 4 for scalability,
Digital Marketing Campaign Yes
etc.)
Networking/Industry Events Yes 15 (4 for client relationships, 3 for visibility, etc.)
Client Referral Programs Yes 18 (4 for ROI, 5 for relationships, etc.)
Case Studies/Portfolio Content Yes 17 (5 for differentiation, 4 for scalability, etc.)
Partner with Influencers Yes 16 (4 for visibility, 4 for relationships, etc.)
Traditional Marketing Yes 12 (3 for scalability, 3 for differentiation, etc.)
Recommended Solution:
• Chosen Strategy:
Develop a Digital Marketing Campaign as it meets all must-have criteria and scores
the highest in want criteria.
Action Plan:
1. SEO Optimization: Enhance the website with targeted keywords and regular
content updates (blogs, case studies).
2. Social Media Marketing: Launch campaigns on Linkedln, Instagram, and Facebook
to target residential and commercial clients.
3. PPC Advertising: Run paid ads on Google and social media platforms to generate
leads.
4. Analytics Setup: Use tools like Google Analytics and social media insights to track
performance and ROI.
Key Performance Indicators:
• Website traffic and engagement.
• Number of leads generated.
• Conversion rates from leads to contracts.
• Return of Investment on marketing Spend
Root Cause of Slow Work Progress :
• The company is experiencing ineffective project management in procurement
and delivery processes, leading to delays in material and equipment arrivals
at construction sites, which affects project timelines and costs.
Must have Criteria:
• Ensure timely delivery of materials and equipment to construction sites.
• Improve communication and coordination between procurement, suppliers,
and site teams.
• Minimize procurement-related delays.
• Stay within the project budget.
Want Criteria:
1. Increase visibility of the procurement process through tracking tools.
2. Enhance accountability and responsibility among stakeholders.
3. Be easy to implement and adopt by the team.
4. Reduce risks related to supply chain disruptions.
5. Provide scalability for future projects.
Generate Alternatives
Potential solutions to improve procurement project management:
1. Implement a Procurement Management Software:
Use tools like SAP, Oracle Procurement Cloud, or Procore to automate and track procurement
processes.
2. Establish a Centralized Procurement Team:
Create a dedicated team to oversee procurement and delivery logistics for all projects.
3. Develop a Supplier Relationship Management Program:
Build long-term relationships with reliable suppliers and negotiate clear terms and delivery schedules.
4. Create a Real-Time Material Tracking System:
Use GPS and RFID technologies to monitor material deliveries in real time.
5. Introduce Regular Procurement Progress Meetings:
Schedule weekly meetings to review procurement status, address delays, and resolve issues
promptly.
6. Conduct Training for Project Managers:
Train project managers on effective procurement planning, supply chain risk management, and
communication best practices.
Evaluate Alternatives Against Criteria
Alternatives Meets Must-Have Criteria? Want Criteria Score (1-5 for each)
23 (5 for visibility, 4 for accountability, 5 for
Procurement Management Software Yes
scalability, etc.)
Centralized Procurement Team Yes 20 (4 for visibility, 5 for accountability, etc.)
18 (4 for accountability, 4 for risk reduction,
Supplier Relationship Management Yes
etc.)
Material Tracking System Yes 19 (5 for visibility, 4 for risk reduction, etc.)
Regular Procurement Meetings Yes 16 (3 for scalability, 5 for accountability, etc.)
Training for Project Managers Yes 21 (5 for accountability, 4 for scalability, etc.)
Recommended Solution:
• Chosen Strategy:
Implement a Procurement Management Software as it meets all must-have criteria
and scores the highest in want criteria.
Action Plan:
1. Select the Software: Evaluate tools (e.g., SAP, Procore) based on company size,
complexity, and budget.
2. Customization: Configure the software to meet the company’s procurement
workflows and reporting needs.
3. Training: Provide comprehensive training to procurement staff, project managers,
and site teams on using the software effectively.
4. Integration: Integrate the software with existing systems, such as accounting and
project management tools.
5. Pilot Testing: Implement the solution on a single project to identify potential
challenges and optimize workflows.
6. Full Rollout: Gradually roll out the software across all projects.
Key Performance Indicators:
• Reduction in procurement-related delays.
• Improved on-time delivery rates for materials and equipment.
• Increased visibility into procurement workflows.
• User adoption rates and feedback on the software.
END
PS - TEAM 7
