Unit-2------Electronic Spreadsheet (Advanced) Using LibreOffice Calc

Chapter 4: Analyse data using scenarios and goal seek

1. ________________ under Data menu can be used to combine information from multiple
sheets into one sheet to compare data.

Consolidate

2. Give one point of difference between Subtotal and What-if Analysis

Subtotal is focused on summarizing existing data, while What-if Analysis is focused on

exploring hypothetical scenarios to assess their potential effects.

3. Give one point of difference between What-if scenario and What-if tool

a What-if Scenario refers to the specific hypothetical situations being tested, while a What-if
Tool is the mechanism or function used to create and analyze those scenarios. The tool aids
in examining various scenarios in a systematic way.

• What-if Analysis is the overarching strategy for exploring the impact of changes,
• What-if Scenario represents specific cases within that analysis, and
• What-if Tool is the software or features that enable users to conduct the analysis
efficiently.

4. Define Data Consolidation, Multiple operations, Goal seek Group and Outline

Data Consolidation: It allows to gather data from different spreadsheets into a master
spreadsheet. Data consolidation takes data from a series of spreadsheet and summarises
into a single spreadsheet.
Multiple Operations: It refers to performing calculations or applying functions involving
several data sets, ranges, or operations simultaneously.

Goal seek: It helps in finding out the input for the desired output. For example if you want to
know the number of units produced to get the desired output then Goal seek analysis tool can
be used.

Group and Outline: Grouping and Outlining are features commonly used in spreadsheet.
Grouping in spreadsheets allows you to combine multiple rows or columns into a single unit
that can be expanded or collapsed. This is useful for simplifying the view of large data sets,
making them easier to analyze and present.
Outlining in spreadsheets is a structured way to organize data hierarchically, typically
involving grouping.

Chapter 5: Using Macros in Spreadsheet

1. What is Macro?

A macro is a single instruction that executes a set of instructions. These set of instructions
can be a sequence of commands or keystrokes that can be used for any number of times
later.
A sequence of actions such as keystrokes and clicks can be recorded and then run as per the
requirement.

Real life examples: Data entry, formatting spreadsheets, generating reports.

2. List any four rules that should be kept in mind while naming a macro.

Macro names must adhere to specific naming conventions:

A macro name must start with a letter (A-Z or a-z).

It cannot contain spaces (though underscores are often used instead).
It must not begin with a number.
It may include letters, numbers, and underscores.
2. IDE stands for _________________

IDE stands for Integrated Development Environment.

An IDE is a software application that provides comprehensive facilities to computer

programmers for software development.

3. Write some actions which cannot be recorded by Macro.

The Macro records all the keyboard and mouse actions but the following actions
are not recorded.

• Opening of windows
• Actions carried out in another window than where the recording was started.
• Window switching
• Actions that are not related to the spreadsheet contents.
For example, changes made in the Options dialog, macro organizer, customizing.
• Selections are recorded only if they are done by using the keyboard.
• The macro recorder works only in Calc and Writer.

4. Write the difference between Predefined Function and Macro

Predefined Function Macro

It is used to analyze or manipulate A macro is a single instruction that

data. executes a set of instructions.

Calculation is done automatically once These set of instructions can be a

arguments are added. sequence of commands or keystrokes that
can be used for any number of times later
5. What is the difference between LibreOffice Macros library and My Macros?

• LibreOffice Macros library is provided by LibreOffice and contains modules with pre
recorded macros and should not be changed.

• My Macros contain macros that we write or add to LibreOffice.

6. The code of a macro begins with ____________followed by the name of the macro and
ends with_____________.

Sub, End Sub

7. The instructions for macro function begins with ____________followed by the name of
the macro and ends with_____________.

Function, End Function

Chapter 6: Linking Spreadsheet Data

1. The data source needs to be registered with LibreOffice. (True/False)

(in the key notes it is given as False. But the answer is true)

True
2. What is the difference between Absolute and Relative hyperlink?

Absolute Hyperlink Relative Hyperlink

An absolute hyperlink stores the A relative hyperlink stores the location

complete location where the file is with respect to the current location.
stored.
If the complete folder containing the
If the file is removed from the location, active spreadsheet is moved the relative
absolute hyperlink will not work. link will still be accessible as it is bound to
the source folder where the active
spreadsheet is stored.

3. Write the syntax for the cell reference across sheets.

To refer to a cell in a different spreadsheet we write in single quotes the path of the file
followed by #$ then the name of the sheet followed by a . (dot) and then the cell address.
For example: ‘file:///C:/Users/ADMIN/Documents/X-A.ods’#$Result.C4

The path of a file has three forward slash ///. A filename can have space within its name
hence single quotes (‘ ‘) are used.

4. What is Hyperlinks?

Hyperlinks are useful tools that allow you to create clickable links that can direct users to
different locations within the same document, or to external websites and documents.

5. Web pages are written in __________ documents.

HTML
Chapter 7: Share and Review a Spreadsheet

1. Formatting comment can be used to change the font colour of the comment. (True/False)

(in the text book it is given as False. But the answer is true)

True

2. Differentiate between Merging and Comparing Spreadsheet.

Merging involves combining changes from multiple versions of a spreadsheet into a single
document. This is typically used when multiple users have worked on separate copies of a
shared document and their changes need to be consolidated.

Comparing a spreadsheet involves identifying differences between two versions of the same
spreadsheet. This helps in pinpointing what changes were made in different versions,
allowing users to understand variations and decide which changes to incorporate.

(or)

Merging spreadsheets is about combining data from multiple sheets into one.

Comparing spreadsheets focuses on identifying differences and inconsistencies between

them.

3. Write any five benefits of sharing spreadsheet.

The benefits of sharing a spreadsheet are:

• Collaboration with others

• Real-time updates
• Increased productivity
• Consistency across multiple spreadsheets
• Saves time and effort