4.
Face- to-face class materials
LESSON 1
Activity 1: Presentation
Give a presentation on 6 different types of technical reports:
o Progress report
o Final report
o Status report
o Monthly report
o Conformance report
o Non-conformance report
Activity 2: Reading
• Work individually.
• Read the progress report below and do the following task.
Project Name Upgrade Techno-pm.com Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 July-15 Aug-15 Sep-15 Oct-15
Project Status Report
Project Manager : Upgrade
Swapnil Wale Techno-pm.com
Requirements
Status Date 21-June-2015
Development
Project Commentary
Quality
The project has been initiated and requirements phase is complete. Assurance
The development phase is delayed due to resourcing constraints.
User
Right now we are looking at a delay of 3 – 4 weeks which may affect Acceptance
the go live date.
Go
Live
Schedule Budget Risks Benefits
The dev phase is delayed as the Planned Budget : $320,000 New Risks This Period - 2 The benefits of the project are on
resources for the project were moved to Total High Risks Open - 5 track.
a different project. Actual Budget : $240,000
Total Med Risks Open - 6
Total Risks Open - 13
# Risk / Issue Description Status Owner Due Date
[Risk] The development phase has been delayed as resources allocations were changed. This could happen again delaying 25-June
013 Open SRW
the project further. Measures need to be taken to avoid such resources movements again.
007 [Risk] The requirements have not been signed off so there is a chance of further changes to the requirement. Open SRW
13-June
[Issue] The development servers have not been commissioned yet. This is delaying the task of verification form the 15-Aug
002 developers and will have a possible impact on the development. The schedule is not addressed by next week. Open TM
Retrieved from https://www.pinterest.com
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Read the following statements and decide whether they are True (T) or False (F):
1. The project started in June 2015.
2. The project was delayed more than a month.
3. The project was supposed to last over a 5-month period.
4. The budget balance was $ 80,000 as reported.
5. The risk number 007 was due on 13-June.
Activity 3: Role Play
• Work in pairs.
• Ask and answer questions about the report in activity 2 based on the report note-
form below.
REPORT SUMMARY
Project name (1) _______________
Project manager (2) _______________
Reported date (3) _______________
Project duration (4) _______________ months
Delayed time At least (5) _______________ weeks
Spent budget (6) _______________
(7) _______________ risks
Risk/ Issues
(8) _______________ issue
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LESSON 2
Warm-up: Guessing Game
• Work individually.
• Look at some cues on the slides and guess what the words are.
Activity 1: Listening
• Listen to someone making a weekly progress report.
• Complete the note below.
PROJECT MINING CO. LTD. DATE 1 November 2018
PROJECT (1) _________________________
TIME 09:00 AM
MANAGER
Goshu Kohsan (VIETNAM) CO.,
CONTRACTOR
LTD
ITEM DISCUSSION ACTION DATE
BY
SAFETY
Statistics: (Number of accidents & incidents last week
and to date)
1 Description Last Week To Date
Near miss incident 2 3
Property damage 2 (2) _______
First Aid Treatment 5 15
(3) __________________________
2
Last
Description This Week To Date
week
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(4)
Total staff onsite 8 14
_________
(5)
Total staff offsite 3 3
_________
Total working
924 1309 6732
hours
- (6) ____________________ (Mr. Thanh) will be on site 3 Note
days a week (Monday, Wednesday and Friday)
CONSTRUCTION EQUIPMENT AND (7) __________________
Free Issue Materials
- NPMC will provide power and water Note Ongoing
3 Electric supplied by NPMC: will be provided in next
couple of days
Contractor’s Procurement Schedule Goshu
- The Contractor will resubmit with Electrical cable & Kohsan
Piping next (8) __________________.
AREAS OF CONCERN
Contractor Areas of Concern:
- Pipe for drainage: NPMC advise to use HDPE pipe
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NPMC Areas of Concern:
- The site: needs to be (9) ___________________________
- Safety: full PPE
- Skill level of civil: (10) ___________________________ Note
The meeting closed at 11.30 am Next meeting: 5 November 2018
Activity 2: Role-play
• Work in pairs. One of you did not attend the project meeting yesterday.
• Write eight to ten questions to ask your partner about the progress report delivered
in that meeting.
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• Use some of these prompts to help you.
What/ project? What/ achieve?
Who/ project manager? How long/ project/ delay?
Who/ contractor? Why/ it/ delay?
When/ project/ reported? What/ remaining phases?
How long/ project/ last? What/ areas of concern?
• Take turn to interview each other. Make notes of your partner’s answers.
Activity 3: Mono Talk
• Imagine today is 2nd June, 2018.
• Make a weekly progress report on a project, based on the note below.
PROJECT Security System for Electronic Eye Control
PROJECT Martin Ross
MANAGER
CONTRACTOR Cisco System Vietnam
DATE 2nd June, 2018
PROJECT 10 months
DURATION
SCHEDULE -
ACHIEVEMENT
DELAYED TIME 1 month – development phase
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REASON(S) FOR Lack of resources + manning
DELAY
REMAINING
PHASE(S)
AREAS OF - Contractor: Speed up the remaining phases’ progress
CONCERN - Manager: Add more resources and manning
Good morning! Now I’ll give you a report
on… Firstly, …
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