Basic Microsoft Word Shortcut Commands
Here are the shortcuts keys in MS Word which are used as basic undo, copy and paste shortcut
keys:
Shortcut Description
Ctrl + Z Undo the last action
Ctrl + Y Redo the last action
Ctrl + X Cut
Ctrl + C Copy
Ctrl + Shift +
Copy text format
C
Ctrl + V Paste
Ctrl + Shift + V Ctrl + Shift + V
These basic Microsoft Word shortcuts help you perform everyday tasks much faster, making
them essential for any Word user.
Select Text, Move, and Delete Text Shortcut Keys in MS Word
Here are more advanced MS Word hot keys for selecting, moving, and deleting text:
Shortcut Description
Extend selection one character to the right / to the
Shift + Arrow Right / Arrow Left left
Ctrl + Shift + Arrow Right / Arrow
Extend selection one word to the right / to the left
Left
Shortcut Description
Shift + End / Home Extend selection to the end / to beginning of a line
Shift + Arrow Down / Arrow Up Extend selection one line down / one line up
Shift + Page Down / Page Up Extend selection one screen down / one screen up
Ctrl + Shift + End / Home Extend selection to end / to beginning of document
Alt + Ctrl + Shift + Page Down / Page Extend selection to end / to beginning of visible
Up window
Ctrl + A Select all - Extend selection to entire document
Frequently Used Shortcuts in MS Word
Here are some of the frequently used Microsoft Word shortcuts:
Shortcut Description
Ctrl + N Create new document
Ctrl + O Open document
Ctrl + W Close document
Ctrl + S Save document
F12 Save document as
Ctrl + P Print document/ print preview
Shortcut Description
Ctrl + F6 Switch between multiple Word documents
Alt + F, R Open Recent (file, recent)
Alt + Ctrl + P Switch to Print Layout view
Alt + Ctrl + O Switch to Outline view
Alt + Ctrl + N Switch to Draft view (used to be normal view)
Ctrl + scroll mouse Zoom in and zoom out
Alt + W, Q Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)
Alt + Ctrl + S Split the document window
Formatting Shortcut Keys in Microsoft Word
To speed up formatting in MS Word, use these MS Word shortcut commands:
Shortcut Description
Ctrl + B Apply/remove bold
Ctrl + I Apply/remove italic
Ctrl + U Apply/remove underline
Ctrl + D Open the Font dialog box
Shortcut Description
Ctrl + Shift + D Apply/remove double-underline
Ctrl + Shift + <, > Decrease/increase font size by one value
Ctrl + = Apply/remove subscript
Ctrl + Shift + = Apply/remove superscript
Ctrl + R Right-align paragraph
Ctrl + L Left-align paragraph
Ctrl + E Center-align paragraph
Ctrl + J Justify-align paragraph
Ctrl + T Increase hanging indent
Ctrl + Shift + T Decrease hanging indent
Ctrl + Alt + H Apply/remove Highlight Text Feature
Ctrl + Shift + W Apply/remove words underline (only words, no spaces)
Ctrl + Shift + H Apply/remove hidden formatting
Ctrl + Shift + A Apply/remove all caps
Shortcut Description
Ctrl + Shift + K Apply/remove small capitals
Change between all upper-, first letter upper-, and all
Shift + F3
lower-case
Alt + H, 4 Apply strike-through formatting (font dialog)
Ctrl + Shift + Q Change the selection to the Symbol font
Shift + F1 Reveal Formatting (show all formats of selection)
Indent paragraph from the left and increase/decrease
Ctrl + M / Ctrl + Shift + M
indent
Ctrl + 0 Add or remove one line space preceding a paragraph
Ctrl + 1 Set line-spacing to single-space
Ctrl + 2 Set line-spacing to double-space
Ctrl + 5 Set line-spacing to 1.5
Alt + Ctrl + Shift + S Open or close Styles task pane
Alt + Ctrl + 1 Apply Heading 1 style
Alt + Ctrl + 2 Apply Heading 2 style
Alt + Ctrl + 3 Apply Heading 3 style
Shortcut Description
Ctrl + Shift + N Apply Normal style
Alt + Shift + Arrow Right /
Promote/demote headings
Arrow Left
Ctrl + Shift + S Open Apply Styles task pane
Search and Replace Shortcut Keys in MS Word
Shortcut keys helps in search and replace are as follows:
Shortcut Description
Ctrl + H Open Find and Replace window
Ctrl + H, then Alt +
Open Find window
D
Shift + F4 Repeat last find after closing Find window
Ctrl + Tab Jump between Find menu and document
Esc Close traditional Search window if active
Ctrl + F Open (new) Search menu in Navigation task pane
Alt + W, K Open and close Navigation pane (View, Navigation)
MS Word Ribbon Keyboard Shortcut Commands
MS Word shortcuts keys performed at the ribbon.
Shortcut Description
Ctrl + F1 Show or hide the ribbon
Space or
When in ribbon, open or activate the selected item
Enter
Alt + W, K Open and close Navigation pane (View, Navigation)
F6 / Shift + With Navigation Pane open: Switch forward/backwards between (1)
F6 Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document
Tab / Shift +
In Navigation Pane: Move through Navigation Pane options
Tab
Tables Shortcut Keys in MS Word
Shortcut Keys used in MS Word for a table are as follows:
Shortcut Description
Arrow Down/Arrow Up Jump one row down/one row up
Jump to (and select) next/previous table
Tab/Shift + Tab cell
Alt + Home/Alt + End Jump to first column/jump to last column
Alt + Page Up/Alt + Page Down Jump to first row/jump to last row
Ctrl + Arrow Left/Ctrl + Arrow Right One cell to the left/to the right
Shift + End Select current table cell
Shortcut Description
End, then Shift + Home Select content of current table cell
Press and hold Shift + Arrow keys repeatedly Extend selection to adjacent cells
Ctrl + Shift + F8 Extend selection or block
Alt + S on numeric keypad Select an entire table
Alt + Shift + Arrow Up/Alt + Shift + Arrow
Move current row up or down
Down
In first column, press Shift + End Select row
In first row, press Alt + Shift + Page Down Select column
Shift + Del Delete columns with columns selected
Outline View Shortcut Keys in Microsoft Word
Keys used to perform Outline in MS Word:
Shortcut Description
Promote / Demote a paragraph (or Alt + Shift + Arrow
Shift + Tab Left / Arrow Right)
Ctrl + Shift + O Switch to Outline View
Alt + Shift + Arrow Up /
Move selected paragraphs up / down
Arrow Down
Shortcut Description
Ctrl + Shift + N Demote to body text (set style to normal)
Alt + Shift + A Expand or collapse all text or headings
Alt + Shift + I Expand / Collapse text under a heading
/ key on the numeric keypad Hide or display character formatting
Alt + Shift + L Show the first line of body text or all body text
Alt + Shift + L Show all headings with the Heading 1 style
Alt + Shift + n Show all headings up to Heading n
Ctrl + Tab Insert a tab character
Review Documents Shortcut Keys in MS Word
Shortcuts keys for displaying task pane, inserting a command and much more are given below:
Shortcut Description
Alt + F10 Display the Selection and Visibility task pane
Ctrl + Shift +
Open the Word Counting dialog box
G
Alt + Ctrl + M Insert a comment
F7 Choose the Spelling command (Review tab)
Shortcut Description
Ctrl + Shift + E Turn change tracking on or off
Alt + Shift + C Close the Reviewing Pane if it is open
Ctrl + Shift + * Display nonprinting characters
Enter Special Fields Shortcut Keys in MS Word
Now begin to explore the most special shortcut keys in MS Word.
Shortcut Description
Ctrl + F9 Insert an empty field
Alt+Shift+I Insert Mark Citation Field
Alt + Shift + P Insert Page Number Field
Alt + Shift + D Insert current Date Field
Ctrl + Shift + L Insert a LISTNUM field
Alt + Shift + O Insert Table of Contents
Alt + Shift + T Insert current Time Field
Alt + Shift + X Insert Mark Index Field
Shift + F9 Show or hide field code/result of selected field
Shortcut Description
Alt + F9 Show or hide field codes/results of all fields in document
F11 / Shift + F11 Go to the next field / previous field
Update linked information in a Microsoft Word source
Ctrl + Shift + F7 document
Ctrl + Shift + F9 Unlink a field
Ctrl + F11 / Ctrl + Shift +
Lock a field / Unlock a field
F11
Shortcut key to check Spelling and Grammar in MS Word
Task Shortcut Key
Check Spelling and Grammar F7
Print Documents Shortcuts Keys in MS Word
Shortcut keys in MS Word to print or close a document.
Shortcut Description
Ctrl + P Print a document (print preview)
Esc Close print preview
Arrow keys, Page up / Page Move around the preview pages (with focus on preview
Down page)
Ctrl + Home / Ctrl + End Move to first page / last page (with focus on preview
Shortcut Description
page)
