OWA

Classifier
Classification and release control for web-based messaging

At A Glance
Email is the primary collaboration tool in most organisations,
so it’s no surprise that it’s a common source of information
Key Benefits
leakage, with most data loss caused by user negligence.
• Consistent user experience
Boldon James OWA Classifier puts labelling at the heart
of data loss prevention by giving users the ability to apply • Increases awareness
relevant visual labels to Microsoft Outlook Web App email
• Enforces policy
messages and to embed labels within the email metadata.
• Drives security solutions
OWA Classifier applies labels to enforce the organisation’s
rules on handling and release of email, accurately invoking • Exploits a common platform
downstream technologies such as gateway-based encryption
or email archiving.
choices, Quick Classification presents those users with a
The result is increased user awareness of the sensitivity of pre-set collection of label buttons. These buttons need only a
information, the ability to provide evidence that applicable single click to classify a document or email. Each button has
regulations have been met. its own colour cue, caption and tooltip.

Consistent User Experience Accessibility

OWA Classifier supports the Light interface of Microsoft
Classification Selector Outlook Web App which includes accessibility features
OWA Classifier provides a simple, familiar drop-down recommended by Microsoft for blind and low vision users,
interface from which users of Microsoft Outlook Web App such as those using screen reader technologies.
select a classification label. Administrators can set options
Interface Choice
to force labelling on Send, Reply and Forward, thereby
In order to offer the broadest range of usage scenarios OWA
automating compliance with data assurance.
Classifier supports both the Light and Premium interfaces of
Microsoft Outlook Web App – which ensures compatibility
Quick Classification
with a wide set of Internet browsers. The Light interface is
Where a user community only needs a small set of label
also known as the Basic interface.

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 OWA Classifier

Increases Awareness groups can receive as clearances, thus controlling access to

information in a granular manner and preventing inadvertent
Visual Marking information leaks within an organisation.
OWA Classifier applies visual labels to email messages,
Domain Clearance Checking
raising user awareness of the value of the information that
OWA Classifier checks label values against
they are handling. Administrators can configure where the
administrator-created email domain rules in order to ensure
label will appear, possible alternate values and how the label
controlled distribution outside of the organisation.
is formatted - including font size, colour, prefixes, suffixes
and delimiter selection.
Drives Security Solutions
Metadata Marking
Control Of Messaging Protection
OWA Classifier applies metadata labels to Internet
OWA Classifier allows administrators to set rules based
x-headers, enabling email filtering, encryption and archiving
on label values that can invoke S/MIME encryption and
technologies to take precise action based on label values.
digital signing. This leverages existing investments in S/
This provides a simple way to ensure consistent actions are
MIME security systems, aids their adoption and ensures
taken by complex information security tools and offers an
consistent use.
additional safeguard against data leakage.

Enforces Policy Exploits A Common Platform

Content Consistency
Unified Administration
Where a user includes within an email a document labelled
OWA Classifier shares unified administration with other
by Boldon James Office Classifier then OWA Classifier will
Classifier products via the Classifier Administration console,
ensure the message and document labels match, providing a
which handles policy configuration needs from simple to
dependable approach to information dissemination.
complex ensuring that the solution can be implemented
quickly with the minimum of expertise.
Embedded Content Checks
OWA Classifier will check for labels within nested content
Auditing
attached to messages, whether it is inside another email or
Administrators can specify which events are audited to the
a zipped file. This deep analysis prevents policy violations
Windows event log, providing visibility of user behaviour and
by ensuring that even complex content is subject to a
compliance to security policies.
consistent level of control.

Message Attachment List

OWA Classifier can append details of attached files
(including file name and any security label) to the bottom
of an email, to provide reviewers with the attachment
history, maintaining their awareness of original content, even
when printed.

User Clearance Checking

The Clearance Checking feature compares label values
against sender and recipient clearance levels. Administrators
can specify the level of information which particular users or

About HelpSystems
HelpSystems is a people-first software company focused on helping exceptional organizations
Build a Better IT™. Our holistic suite of security and automation solutions create a simpler, smarter,
and more powerful IT. With customers in over 100 countries and across all industries, organizations
www.boldonjames.com everywhere trust HelpSystems to provide peace of mind. Learn more at www.helpsystems.com.

© HelpSystems, LLC. All trademarks and registered trademarks are the property of their respective owners. (bd-ds-0222-km)