Karnataka Strips

OPM, Quality and Costing User Manual

Oracle Process Manufacturing,

Quality and Costing

User Manual

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TABLE OF CONTENTS

Defining Items............................................................................................................................4

Defining Resources....................................................................................................................9

Defining Resource Costs..........................................................................................................11

Defining Activity Codes..........................................................................................................13

Defining Operations.................................................................................................................14

Defining Routings....................................................................................................................19

Drilling down Routing to Resources........................................................................................22

Creating Formula.....................................................................................................................23

Querying Formula using Formula Inquiry...............................................................................26

Mass Search and Replacing Items in a Formula......................................................................27

Creating Recipe........................................................................................................................28

Querying / Editing Validity Rules by Recipe...........................................................................32

Querying / Editing Validity Rules by Product.........................................................................35

Creating Production Batch.......................................................................................................37

Checking Material Requirement for a Production Batch.........................................................40

Releasing Production Batch.....................................................................................................44

Recording Raw Materials Consumed.......................................................................................48

Recording Resources Consumed..............................................................................................49

Completing Production Batch..................................................................................................53

Verify Stock Changes..............................................................................................................55

Closing Batch...........................................................................................................................59

Checking On-hand Availability...............................................................................................61

Querying Material Variance.....................................................................................................63

Querying Resource Variance...................................................................................................67

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Creating OPM Inventory (Opening Stock at the time of Go Live)..........................................69

Adjust OPM Inventory (Opening Stock at the time of Go Live).............................................71

Moving Stock from one Location to another Location within the Company..........................73

Running Actual Cost Process...................................................................................................77

Querying Item Cost..................................................................................................................81

Preliminary Update GL Tests...................................................................................................84

Running Test Subledger Update..............................................................................................88

Final Update GL Tests.............................................................................................................93

Running Subsidiary Ledger Update.........................................................................................95

Running GL Update Program..................................................................................................99

Defining Quality Tests...........................................................................................................103

Defining Specifications..........................................................................................................105

Creating Samples...................................................................................................................114

Entering Results.....................................................................................................................117

Generating Quality Certificate...............................................................................................120

Closing Inventory Period – Preliminary & Final Close.........................................................121

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1 Defining Items

Introduction

In order to perform any material transactions, first thing to be setup is the item master. These
includes items for which inventory is maintained as well as items for which inventory is not
maintained, but used in production. The item master is the foundation of any enterprise
information system. Failure to build an accurate item master will impact each and every
function across the organization.

User Procedure

1. Login to OPM Inventory responsibility.

2. Navigate to OPM Inventory Control > Setup > Item Master.

3. Enter Item code in the Item field.

4. Enter Item Description in the Description field.

5. Enter Additional Information about the Item in the Comments field.

6. Tick the Experimental box to indicate whether the item is experimental.

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7. Enter the UOM Control Level in the Dual Control field. This field determines whether
the item has dual UOM control or not.

8. Enter the Unit of Measure in the UOM field.

9. Enter the second UOM in the Dual field, if the item had dual control.

10. Enter the Deviation Factor + & - for dual UOM control items.

11. Enter the inventory type in the Type field. The type code is used for reporting purposes.

12. Enter the Inventory Item Type in the Non-Inventory field. This field determines whether
the item is an inventory item or a non-inventory item.

13. Enter the Location Control type in the Location field. This field determines whether the
item can be stored at any location or only at specific locations.

14. Enter the Lot control for the item in the Lot field.

15. Specify whether the item is grade control or not using the Grade field. A Grade code
specifies the specific characteristics assigned to a lot.

16. Enter the default grade in the Default field.

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17. Save the record.

An example:

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18. Navigate to Actions > Conversions.

19. Enter the Conversion UOM type.

20. Enter the UOM Conversion Factor in the Conversion field.

21. Save the record.

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22. Navigate to Actions > Assign Categories.

23. Select the Category Set for the list of values.

24. Select the Category for the list of values.

25. The Inventory, GL Class, Allocation Class and the Pricing categories are required to be
attached for each of the item being created in the OPM.

26. Save the record.

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Defining Resources

Introduction

Resources are the assets used for production such as equipment and labour. Defining the
resource involves defining the resource parameters like costing information, resource usage
UOM, available hours per day etc.

User Procedure

1. Login to OPM Process Engineer responsibility.

2. Navigate to Process Engineer > Setup > Generic Resources.

3. Enter the resource name in the Resource field.

4. Enter the description of the resource in the Description field.
5. Enter the Usage UOM. This UOM is used to measure output of this resource.
6. Enter the Resource Class to which this resource belongs.
7. Enter the Cost Component Class. A cost component class links the resource to a unit of
measure and allows you to establish costing parameters for the resource.
8. Enter the Minimum and Maximum throughput amount.
9. Enter the Capacity UOM for this resource.

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10. Save the record.

An example:

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Defining Resource Costs

Introduction

Standard rates need to be defined for resources and overheads for inclusion of resource cost
component in Product / Batch cost. It will also be used for product costing

Defining Resources

1. Login with OPM Financials responsibility.

2. Navigate to Resource Costs.

3. Select Resource, Calendar and Period for which you wish to enter the rate.
4. Select Cost Method as 'ACT'.
5. Enter Cost. Unit of Measure will default.

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6. Save the record.

An example:

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Defining Activity Codes

Introduction

Activities are basic tasks performed at the plant. Basic plant activities are identified by
activity codes.These codes are then combined to define the sequence of activities that make
up an operation.

User Procedure

1. Navigate to Process Engineer > Setup > Activities.

2. Enter the Activity Code for the activity.
3. Enter the Description for the activity.
4. Enter the Cost Analysis Code.

5. Save the record.

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Defining Operations

Introduction

Operations are sequence of activities in the production process. Resources required for
production are attached with Operations.

User Procedure

1. Navigate Process Engineer > Operations to open the Operation Details Activities
Window.

2. Enter the name of the Operation to be entered.

3. Enter the Version number for this operation.
4. Enter a Description for this operation.
5. Enter a Class for this operation to identify how this is categorized.
6. Enter the Valid From date as a validity rule for this operation.
7. Enter the To Date as a validity rule for the expiration of this operation.
8. Enter the Owner Organization for this operation.
9. Enter a Process Qty UOM for this operation.
10. Enter an Activity required for this operation.
11. Enter the Activity Factor to specify the number of times the activity is performed in this
operation.

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12. Enter the Offset Interval as the time delay from the start of the activity to the point where
the resource is actually required.
13. Repeat steps 10 to 12 for each activity you need to enter for the specified operation.
14. Save the record.

An example:

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15. Click Resources to display the Operation Activity Window.

16. Enter the Resource required for a particular activity.

17. Enter the Planned Process Quantity for the resource.
18. Enter the planned resource Usage.
19. Enter the UOM as the unit of measure for the resource.
20. Enter the Component Class code. The component class defaults from the resource.
21. Enter the Cost Analysis Code. The Cost Analysis Code defaults from Activity.
22. Select the Plan Type. You need to specify whether the resource is Auxiliary, Primary or
Secondary.
23. Enter the Count as the number of resources required for this activity.
24. Enter the Offset Interval as the time delay from the start of the activity to the point where
the resource is actually required.
25. Enter the Scale Type. You can determine whether scaling is used to determine resource
quantity. Scaling is defined as the proportional increase or decrease of resources.
26. Enter Process Parameters 1 – 5. These fields are for information only.

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27. Save the record.

28. Follow the steps 15 – 27 for each resource that you want to assign to an activity.
29. Close the Resources Window.

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30. Navigate to Actions > Change Status

31. Select Approved for General Use in the Change Status To field.
32. Click OK button.
33. Operation status will change to Approved for General Use.

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Defining Routings

Introduction

Routing is a sequenced set of operations that need to be performed to complete a production

batch. Multiple versions for a routing can be defined if the same product is to be produced in
several production lines with differing characteristics.

User Procedure

1. Navigate to Process Engineer > Routing to launch the Routing Details Window.

2. Enter the code for Routing.

3. Enter the Routing Version.
4. Enter the Routing Description.
5. Enter the Class for the Routing to identify how it is categorized.
6. Enter a Valid From date for this routing.
7. Enter a To Date for the expiration of this routing.
8. Enter the process Quantity for this routing.
9. Enter the process quantity UOM associated with this routing.
10. Enter the Owner who is responsible for creating and maintaining this routing.
11. Enter the Owner Organization to indicate the plant that is responsible for this routing.
12. Enter the Step Number to associate with an operation in the routing.
13. Enter the code for the Operation performed in this routing.

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14. Enter the Version number for the operation.

15. Enter the operation Step Quantity as the quantity of material associated with this step.
16. Select the Release Type as either 'Automatic' or 'Manual'.
17. Save the Window.
18. Repeat steps 12 – 17 for adding operations to the routing.

An example:

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19. Navigate to Actions > Change Status.

20. Select Change Status to 'Approved for General Use' and click the OK.
21. Click OK button.
22. Routing status will change to Approved for General Use.

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Drilling down Routing to Resources

Introduction

Users can look for routing details using the Engineering Workbench. Users can drill down
from routing to operation then to activity and resource.

User Procedure

1. Navigate to Process Engineer > Formula Workbench.

2. Select the approproate value from the View By LOV.
3. Click the + sign besides the Routing to get the details of the Routing.
4. Select the expanded list of items and double click to view the complete details of the
Routing. User can see the activities, operation, resource, and other routing details using
this view.

Note: This is the entry screen that can used to look into the details.

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Creating Formula

Introduction

Formula is a statement of ingredient requirement. It can also include processing instructions.

These includes items for which inventory is maintained as well as items for which inventory
is not maintained, but used in production.

User Procedure

1. Navigate to Formulator > Formulas. Enter the Formula Number.

2. Enter the Version # of the Formula.

3. Enter the Description of the formula.
4. Enter some meaningful details (such as plant name or where the formula is used, design
capacity and other info of the formula) in the Comments field.
5. Enter Formula Class from LOV. Formula Class is used for reporting purpose.
6. Enter Organization details in the Organization field. Organization should be
KWP/UWP/MWPked up from the LOV. This Organization is responsible for the formula.
7. Click the Scaling Allowed check box to indicate that the formula is scalable.
8. Enter the item code of the product (finished goods which will be produced using the
formula) in the Products tab.
9. Enter the Quantities produced using this formula in Quantity field.
10. Enter the Unit of measure of the quantity produced in the UOM field.

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11. Enter Proportional in the Scale Type field. User can produce more finished goods using
the same scalable formula.
12. Enter the item code of the by-product (by products which will be produced using the
formula) in the By-products tab.
13. Enter the Quantities produced using this formula in Quantity field.
14. Enter the Unit of measure of the quantity produced in the UOM field.
15. Enter Proportional in the Scale Type field. User can produce more finished goods using
the same scalable formula.
16. Enter the item code of the ingredients (ingredients which will be consumed using the
formula) in the Ingredients tab.
17. Enter the Quantities consumed using this formula in Quantity field.
18. Enter the Unit of measure of the quantity consumed in the UOM field.
19. Enter Proportional in the Scale Type field. This same formula can be used to produce
more finished goods using more quantity of ingredient.
20. Save your work.

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21. Click Actions and then select Change Status To.

22. Select Approved for General Use.

23. Formula status will change to Approved for General Use.

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Querying Formula using Formula Inquiry

Introduction

Users can search Formula as per their usage based on the validity or on some selection
criterion. Using a selection range to narrow the search of formula information, users have the
ability to display a summary list of formulas that fit the parameters they specify.

User Procedure

1. Navigate to Formulator > Formula Workbench.

2. Enter the search conditions for Formula.

3. Click on the Blue Box to open the detail screen of the formula.

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Mass Search and Replacing Items in a Formula

Introduction

Users can search Formula based on some ingredient used or product produced and then make
some amendments. This Mass Search and Replace window enables user to search for and
replace components in recipes, formulas, operations, and routings.

User Procedure

1. Navigate to Formulator > Mass Search and Replace.

2. Enter the search area from the Find LOV. Search area may be Operations, Routings,
Formula, Operations.
3. Enter the search parameters in the Basic or Advanced search tab.

4. Click the Replace button to replace data in that entity with some new entity. System will
change automatically the version of the changed entity.

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Creating Recipe

Introduction

Recipes standardize the structure of all information that describes production of one or more
products. Recipes have Formulas, Routings and Processing Instructions that encompass the
work instructions needed to produce the results. Formulas and Routings are built
independently and they are linked using Recipe.

User Procedure

1. Navigate to Formulator > Recipes. Enter the Recipe Number.

2. Enter the Version # of the Recipe.

3. Enter the Description of the Recipe. Enter a description related to the Recipe and the
plant name and some details of the Recipe.
4. Select the Product from the LOV. This item (finished goods) will be produced using this
recipe.
5. Select the Formula from the LOV used to produce this item. Quantity will default
automatically based on the formula. Same quantity of the product will be produced using
this formula.
6. Select the Routing from the LOV followed to produce this item. These set of sequential
steps are executed to produce this product using the formula mentioned above.

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7. Select the Plant code in the Owner Organization field. Creation organization and plant
organization will be the KWP/UWP/MWP based on the plant where the recipe is being
generated.
8. Enter zero (0) in the Planned Process Loss.
9. Select Plant/Laboratory as KWP/UWP/MWP.
10. Click the Step Quantity tab and verify the stepwise quantity produced figure.
11. Click the Save icon to save the data.

12. Click the Validity Rules button to enter validity information of this recipe.
13. Select Organization as KWP, UWP/MWP.

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14. Click the Save icon to save the data.

15. Click Actions and then select Change Status To.

16. Select Approved for General Use to use the formula for all activities of production.
17. The status will change to Approved for General Use.

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18. Click Actions and then select Change Status To.

19. Select Approved for General Use to use the validity rule for all activities of production.
20. The status will change to Approved for General Use.

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Querying / Editing Validity Rules by Recipe

Introduction

Validity Rules Summary by Recipe window allows users to query and if needed edit validity
rules.

User Procedure

1. Navigate to Formulator > Validity Rules by Recipe.

2. Select the Recipe from the LOV.

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3. Click OK button after the entry.

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4. Click Edit button.

5. Make any changes needed.

6. Click the Save icon to save the data.

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Querying / Editing Validity Rules by Product

Introduction

Validity Rules Summary by Product window allows users to query and if needed edit validity
rules.

User Procedures

1. Navigate to Formulator > Validity Rules by Product.

2. Select the Product Code from the LOV.

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3. Click OK button after the entry.

4. Click Edit button.

5. Make any changes needed.
6. Click the Save icon to save the data.

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Creating Production Batch

Introduction

The script describes the procedure for creating production batch document.

User Procedure

1. Navigate to Production Supervisor > Create Document.

2. Select KWP/UWP/MWP as WIP warehouse depending on the plant.

3. Select Recipe Name and Version.
4. Enter Planned Start, Planned Completion and Required Completion.

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5. Click on the Product Output Tab. Select Product. Enter Product Quantity.

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6. Click on the OK button. A new batch will be created with status New.

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Checking Material Requirement for a Production Batch

Introduction

Users can check and if needed edit the material required in a batch.

User Procedure

1. Navigate to Production Supervisor > Batches.

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2. Query the batch using the Find screen. The find screen can be opened by navigating to
View > Find.

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3. Enter Batch Number in the Document field. Click on the Find button. The Batch
information will be available.

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4. Click the Material Details button to see the all the ingredients related to the batch.

5. The ingredient details can be edited using this screen. You can add or delete ingredients
or change the quantities of the ingredients already available.
6. Navigate to Actions > Inventory Shortages.
7. This screen lists all the ingredients whose planned quantity is more than the available on-
hand quantity.

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Releasing Production Batch

Introduction

The script describes the procedure for releasing the batch for production.

User Procedure

1. Navigate to Production Supervisor > Batches.

2. Query the batch using the Find screen. The find screen can be opened by navigating to
View > Find.
3. Enter Batch Number in the Document field.

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4. The Batch information will be available.

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5. Click on Actions > Release. System Date and Time will default as Actual Start Date.
Change if needed. Click on the OK button.

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6. The Batch status will change to WIP.

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Recording Raw Materials Consumed

Introduction

Incremental backflushing lets users record ingredient consumption incrementally.

Incremental backflushing may be done in case ingredients are set to be manually released in a
production batch.

User Procedure

1. Navigate to Production Supervisor > Incremental Backflushing.

2. Enter the batch number against which you want to record consumption in the Batch field.
The batch number can also be selected from the list of values.
3. Enter the item for which you want to record the consumption in the Item Field. The list of
values displays all the ingredients for a particular batch.
4. Enter the quantity of raw material consumed in the Incremental Quantity field. Press the
OK button.

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Recording Resources Consumed

Introduction

Resource consumption can be manually recorded, if manual release is set in the routing.

User Procedure

1. Navigate to Production Supervisor > Batches.

2. Query the Batch.

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3. Click on the Steps button. Batch Steps window will open.

4. Select the Operation for which you would like to enter Resource consumption.

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5. Click on Actions > Activity Details. Batch Step Activities window will open.

6. Select the Activity for which you would like enter Resource consumption.

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7. Click on Actions > Resource Details. Batch Step Resources window will open.

8. Update Resource consumption in the Total Usage field from standard consumption
figures to actual consumption.
9. Click on Save icon to save the data. Close all windows.

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Completing Production Batch

Introduction

Completing / Certifying a batch indicates that the batch is finished and has yielded all of its
product materials.

User Procedure

1. Navigate to Production Supervisor > Batches.

2. Query the Batch Number you want to complete by using the Find screen. The find screen
can be activated by navigating to Query > Find.
3. Navigate to Actions > Complete.

5. System Date will default as the Actual Completion Date. Change the date, if needed.
Click on the OK button.

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6. The Status will change to Completed.

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Verify Stock Changes

Introduction

The Inventory transaction Inquiry is used to check the transactions occurring in system. This
script demonstrates how the finished goods stocks are updated on the batch completion.

User Procedure

1. Navigate to OPM Inventory > OPM Inventory Control > Inquiries > Transaction Inquiry.

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2. Enter the Item Code in the Item field.

3. Select the Transaction Type as Complete.
4. Select the date range for which you want to see the transaction details in the Transaction
Date field.

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5. Click the OK button to view transaction.

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6. Navigate to Actions > Transaction Details to view transaction details.

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Closing Batch

Introduction

This script describes the procedure for batch closing. When the batch is completed and no
additional changes are required, it must be closed for it to become eligible for actual cost
calculations.

User Procedure

1. Navigate to Production Supervisor > Batches.

2. Query the Batch Number you want to complete by using the Find screen. The find screen
can be activated by navigating to Query > Find.

3. System Date will default as the Batch Close Date. Change the date, if needed. Click on
the OK button.

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4. The Status will change to Closed.

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Checking On-hand Availability

Introduction

The Inventory Item Inquiry is used to check the system stock at any point in time

User Procedure

1. Navigate to OPM Inventory > OPM Inventory Control > Item Inquiry.
2. Enter the Item Code in the Item field.
3. Select the details of the quantities you want to view.

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4. Navigate to Actions > Quantities on-hand.

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Querying Material Variance

Introduction

Material Variance Inquiry shows discrepancies between actual and planned batch quantities.
Production Supervisors can use the material variance inquiry screen to monitor material
consumption. When a process is outside expected production tolerances, the inquiry assists in
troubleshooting of specific problem in batch production.

User Procedure

1. Navigate to Production Supervisor > Inquiry > Material Variance.

2. Make no entries in the From and To fields to search all data.

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3. Enter the starting From and ending To value to narrow the range in each of the following:
 Plant code
 Batch document number
 Start Date of the batches
 Formula code
 Formula Version number
 Routing code
 Routing Version number
 Item Code

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4. Click OK to display the Material Variance Inquiry window.

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5. Navigate to Actions > Ingredients to view the Ingredient details.

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Querying Resource Variance

Introduction

Resource Variance Inquiry identifies resource consumption problems. Production supervisor

can run resource variance inquiry to identify variations in resource consumption during
production. By investigating planned versus actual hours used for each resource, it is possible
to troubleshoot production bottlenecks and remove contentions for resources in production
run.

User Procedure

1. Navigate to Production Supervisor > Inquiry > Resource Variance.

2. Make no entries in the From and To fields to search all data.

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3. Enter the starting From and ending To value to narrow the range in each of the following:
 Resource code
 Plant Code
 Batch document number
 Start Date of the batches
 Formula code
 Formula Version number
 Routing code
 Routing Version number
 Item Code
 Operation Code
 Operation Version Number

4. Click OK to display the Resource Variance Inquiry window.

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Creating OPM Inventory (Opening Stock at the time of Go Live)

Introduction

Create Immediate feature needs to be used for creating finished goods stock in the system for
the first system.

User Procedure

1. Navigate to OPM Inventory > OPM Inventory Control > Quantities > Create Immediate.

2. Enter the Reason in the Reason Code field.

3. Enter the item code in the Item field.
4. Enter the Lot number in the Lot field. The lot number needs to be entered only for lot
controlled items.
5. Enter the Warehouse.
6. Enter the Location (only for Location Controlled items).
7. Enter the quantity in the On Hand Quantity field.
8. Enter Journal Comment.
9. Enter Charge Accounting Unit and Charge Account.

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10. Save the record. Inventory balances will get created and a journal entry number will be
generated.

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Adjust OPM Inventory (Opening Stock at the time of Go Live)

Introduction

Any Changes in the inventory levels other than changes due to usual purchasing, production
or shipment of materials has to be done through adjustments. The adjustments can be either
an increase or reduction in stock.

User Procedure

1. Navigate to OPM Inventory > OPM Inventory Control > Quantities > Adjust Immediate.

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2. Enter the Reason in the Reason Code field.

3. Enter the item code in the Item field.
4. Enter the Lot number in the Lot field. The lot number needs to be entered only for lot
controlled items.
5. Enter the Warehouse.
6. Enter the Location (only for Location Controlled items).
7. Enter the adjustment quantity in the Quantity field.
8. Enter Journal Comment.
9. Enter Charge Accounting Unit and Charge Account.
10. Save the record. Inventory balances will get updated and a journal entry number will be
generated.

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Moving Stock from one Location to another Location within the Company

Introduction

The Inventory Transfer function in OPM Inventory will be used to move the stock from one
location to another.

User Procedure

1. Navigate to OPM Inventory > OPM Inventory Control > Transfers > Inventory Transfers

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2. Enter the Item Code

3. Enter the Lot Number
4. Enter the Source warehouse and location details from where the goods are to be picked
5. Enter the Destination Warehouse [eg. KWP/UWP/MWP] and Location information
6. Enter the Scheduled Dates for the transfer to happen
7. Enter the Release Quantity in the Release Tab along with the Reason Code (Eg: CONS
for Consumption)
8. The Actual dates would be entered in the release and receive tabs.
9. Save the record

10. Click on Actions > Release Transfer to release the stock from the source warehouse

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11. If you want to cancel the Transfer after releasing the transfer Click on the Actions >
Cancel transfer to stop the transaction
a. In this case, you need to give the cancel date and the cancel reason code (E.g.
RTRN – Return from the production warehouse)
12. For receiving the material into the destination location click on Actions > Receive
Transfer
13. This would complete the transaction

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Running Actual Cost Process

Introduction

This script demonstrates the steps to launch the Actual Cost processor. Actual Cost process
calculates the cost of the raw materials, finished goods and batch costs.

User Procedure

1. Navigate to OPM Financials > Cost Management > Actual Cost > Actual Cost Process.

2. Enter the code for Calendar for which actual costs will be processed. Costs will be
processed for the company and the cost method linked to this calendar.
3. Enter the Period for which the cost needs to be processed. The period defines the start
and end dates for selecting all transactions.
4. Specify the date and time that actual cost processing will start. To start the process
immediately click on the Now button.

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5. Press the Accept button. Note the Actual Cost Process Reference Number.

6. Navigate to View > Requests > Find

7. Select the request 'Actual Cost Process (OPM Actual Cost Process)'.
8. Check that the above request completes with Phase = 'Completed' and Status = 'Normal'.
9. To view the errors generated by the process navigate to Actual Cost Process Window.
The navigation path is OPM Financials > Cost Management > Actual Cost > Actual Cost
Process.

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10. Close the window that opens and query for the Actual Cost Reference number generated
in the step 5.

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11. Navigate to Actions > View Error Messages.

12. Review the error messages and take corrective actions.

13. Go to step 1 and redo the entire process till all the errors are eliminated.

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Querying Item Cost

Introduction

This script demonstrates how users can check raw material or product cost.

User Procedure

1. Navigate to OPM Financials > Cost Management > Cost Details.

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2. Query for the Item, Warehouse, Calendar, Period and Cost Method combination.

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3. Click on Action > Actual Transactions View to view the transaction details.

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Preliminary Update GL Tests

Introduction

The GL Cost Update process allows users to update the item component costs to the proper
general ledger accounts. The general ledger will use the costs updated by this process for the
costing.

User Procedure

1. Navigate to the Cost Update Window. The navigation path is OPM Financials > Mfg.
Accounting Controller > GL Cost Update.

2. Enter the Calendar code for which the cost needs to be updated.
3. Enter the cost calendar Period.
4. Enter the Cost Method. This should be same as the cost method defined in the Fiscal
Policy for this company.
5. Enter the start date and time that the cost update process will start. To start the process
immediately, click on the Now button.

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6. Click the Accept button. A Cost Update Reference Number will be generated.

7. Navigate to View > Requests. Request by the name 'Cost Update Process (OPM Cost
Update Process)' is fired by the system.
8. Check that that system completes successfully with the Phase = 'Completed' and Status =
'Normal'.
9. Navigate to the Cost Update Process window. The navigation path is OPM Financials >
Mfg. Accounting Controller > GL Cost Update.

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10. Close the window that opens up. Query the Cost Update Reference Number Generated in
the step 6.

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11. Navigate to Actions > View Error Messages.

12. Review the error messages generated by the process.

13. Take corrective actions to resolve the error messages.
14. Start from the step 1 again and redo the entire process till the time the errors are resolved.

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Running Test Subledger Update

Introduction

The subsidiary ledger update process collects transaction data from the OPM applications,
Oracle Purchasing, and Order Management, identifies the financial implications and creates
appropriate journal entries. This script describes the steps to be followed in Test Subledger
Update Process. This process is used to check the correctness of the financial transactions. It
does not permanently update the Subledger.

User Procedure

1. Navigate to Subledger Update Window. The navigation path is OPM Financials > Mfg.
Accounting Controller > Subledger Update.

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2. Select 'Test Subsidiary Ledger Update' from the Actions Menu.

3. Enter the Fiscal Year for which the test subledger update is being performed.
4. Enter the Period of the fiscal year for which the test subledger update is being performed.
5. Enter the Post Start Date. The Post Start Date defaults to the first day of the period of the
fiscal year for which the test subsidiary ledger update is being performed. You may
modify the date and time to restrict the transactional data being processed
6. Enter the Post End Date. The Post End Date defaults to the last day of the period of the
fiscal year for which the test subsidiary ledger update is being performed. You may
modify the date and time to restrict the transactional data being processed.
7. Select the sources that are to be updated during the test subsidiary ledger process.
8. Enter the Start Date. Select the Now button if you want the test subsidiary ledger process
to start immediately.
9. Click the 'OK' button. Note the Reference Number.

10. Navigate to View > Request. A request 'Subledger Update Process (OPM Subledger
Update)' is fired in the background by the system.
11. Check that the request completes with the Phase 'Completed' and Status 'Normal'.

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12. Navigate to Subledger Update Window. The navigation path is OPM Financials > Mfg.
Accounting Controller > Subledger Update.
13. Query for Subledger Update process.

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14. Navigate to Actions > View Error Messages.

15. Review the Error Messages and take necessary actions to resolve the errors.

Return to step 1 and redo the entire process after taking necessary actions to resolve the error
messages.

16. The Test Sub-ledger report can be run to see the accounts that are affected by the material
transactions
17. Navigate to the View > Requests > Detailed Sub-ledger Report

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18. On completion of the request, click on the output to see the accounting journals generated
by the OPM costing module for the material transactions performed.

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Final Update GL Tests

Introduction

Final Update GL Cost process marks the period as frozen at the end of the process. This locks
the components costs for the specified period.

User Procedure

1. Navigate to the Cost Update Window. The navigation path is OPM Financials > Mfg.
Accounting Controller > GL Cost Update.

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2. Enter the Calendar code for which the cost needs to be updated.
3. Enter the cost calendar Period.
4. Enter the Cost Method. This should be same as the cost method defined in the Fiscal
Policy for this company.
5. Put a tick mark in the Final Update tick box.
6. Enter the start date and time that the cost update process will start. To start the process
immediately, click on the Now button.
7. Click the Accept button. Note the Cost Update Reference Number.

8. Navigate to View > Requests. Request by the name 'Cost Update Process (OPM Cost
Update Process)' is fired by the system.
9. Check that that system completes successfully with the Phase = 'Completed' and Status =
'Normal'.

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Running Subsidiary Ledger Update

Introduction

The subsidiary ledger update process collects transaction data from the OPM applications,
Oracle Purchasing, and Order Management, identifies the financial implications and creates
appropriate journal entries. The script describes the steps to be followed to Subsidiary Ledger
Update Process. The Subsidiary Ledger Update process is performed after the running of Test
Subsidiary Ledger Update. The Subsidiary Ledger Update process performs final run of the
GL Journal creation for OPM transactions. The Subsidiary Ledger Update process
permanently updates the Subledger.

User Procedure

1. Navigate to Subledger Update Window. The navigation path is OPM Financials > Mfg.
Accounting Controller > Subledger Update.

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2. Select 'Subsidiary Ledger Update' from the Actions Menu.

3. Enter the Fiscal Year for which the test Subledger update is being performed.
4. Enter the Period of the fiscal year for which the test Subledger update is being performed.
5. Enter the Post Start Date. The Post Start Date defaults to the first day of the period of the
fiscal year for which the subsidiary ledger update is being performed. You may modify
the date and time to restrict the transactional data being processed
6. Enter the Post End Date. The Post End Date defaults to the last day of the period of the
fiscal year for which the subsidiary ledger update is being performed. You may modify
the date and time to restrict the transactional data being processed.
7. Select the sources that are to be updated during the subsidiary ledger process.
8. Enter the Start Date. Select the Now button, if you want the subsidiary ledger process to
start immediately.
9. Click the 'OK' button. Note the reference number.

10. Navigate to View > Request. A request 'Subledger Update Process (OPM Subledger
Update)' is fired in the background by the system.
11. Check that the request completes with the Phase 'Completed' and Status 'Normal'.

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12. Navigate to Subledger Update Window. The navigation path is OPM Financials > Mfg.
Accounting Controller > Subledger Update.
13. Query for Subsidiary Ledger Update Reference Number.

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14. Navigate to Actions > View Error Messages.

15. Review the Error Messages and take necessary actions to resolve the errors.

16. Return to step 1 and redo the entire process after taking necessary actions to resolve the
error messages.
17. Navigate to OPM Financials > Mfg. Accounting Controller > Reports > Detailed
Subledger.
18. Enter the Reference Number.
19. Enter the Start Date and the End Date.
20. Click the Submit Report button.
21. Navigate to View > Requests. Query the request Detailed Subledger Report (Detailed
Subledger Report)
22. Click to view Output.

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Running GL Update Program

Introduction

The GL Update program takes the transaction journal entries from the updated OPM
Subsidiary Ledger table and populates the General Ledger interface table, making the data
ready for retrieval into the General Ledger module. After this program has run, the Journal
Import Program from within the General Ledger must be run to import the journal entries into
GL.

User Procedure

1. Navigate to GL Export Window. The navigation path is OPM Financials > Financial
Integration > GL Export.

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2. Enter the Fiscal Year for which the GL update is being performed.
3. Enter the Period of the fiscal year for which the GL update is being performed.
4. Enter the Post Start Date. The Post Start Date defaults to the first day of the period of the
fiscal year for which the GL update is being performed. You may modify the date and
time to restrict the transactional data being processed
5. Enter the Post End Date. The Post End Date defaults to the last day of the period of the
fiscal year for which the GL update is being performed. You may modify the date and
time to restrict the transactional data being processed.
6. Enter the Start Date. Select on the Now button, if you want the GL Update process to start
immediately.
7. Click the 'Accept' button. Note the Reference Number.

8. Navigate to View > Request. A request 'General Ledger Update Process (OPM General
Ledger Update)' is fired in the background by the system.
9. Check that the request completes with the Phase 'Completed' and Status 'Normal'.

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10. Navigate to General Ledger Update Window. The navigation path is OPM Financials >
Financial Integration > GL Update.

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11. Navigate to Actions > View Error Messages.

12. Review the Error Messages and take necessary actions to resolve the errors.

13. Return to step 1 and redo the entire process after taking necessary actions to resolve the
error messages.

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Defining Quality Tests

Introduction

Quality Tests refer to the tests users perform during the analysis.

User Procedure – Defining Tests

1. Navigate to OPM Quality management > Setup > Tests.

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2. Enter the Test Name in the Test field.

3. Enter Description of the test.
4. Select the Test Class from LOV.
5. Select the Test Method from LOV.
6. Select the Data Type from LOV.
7. Enter UOM from LOV. This is the Test Unit of Measure.
8. Enter acceptance values in the Range field.
9. Enter Precision levels.
10. Click on the Save button to save your work.

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Defining Specifications

Introduction

Specification refers to the test user is performing on an item at different location during their
day-to-day operation. Specification is an association between an item and test. Specification
is item and location dependent.

User Procedure

1. Navigate to OPM Quality Manager > Specifications > Specifications.

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2. Enter Specification Name and Version.

3. Select an Item from LOV.
4. Select the Owner Organization as KWP/UWP/MWP.
5. Select the Owner.

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6. Enter Test details in the Target region.

7. Click the save icon to save the data.

8. After saving the specification Approve the specification for the general use

9. The Specification created above is a base specification or the standard specification.

Incase we have set of specifications which follow the same set of tests as mentioned in
the standard (base) specification, we can create overlay specifications.
10. The overlay specifications can be generated in the similar way, with a difference in the
header section where we would check the overlay specification checkbox and give the
base spec for the overlay spec being generated

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11. The Overlay specifications can have a different set of minimum and maximum acceptable
values than the standard specifications. To change the test targets, click on the modify
checkbox in the detail section as highlighted in the KWP/UWP/MWPture above.

12. After creating the specification, we have to create a validity rule for the same. With out
the validity rule being created, the samples cannot be created based on this spec.
13. Click on the Validity Rule button for opening the validity rules screen.

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14. Here click on the new button to create a Validity rule

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15. As you see here, there are 4 types of validity rules that can be created against the
specification

16. Choose the TAB for the type of specification validity to be created.
17. For a Supplier Specification to be created, click on the supplier tab
18. Fill in the organization where the sample would be drawn, the supplier and site details.
19. In the Effective dates section fill in the date from which the validity is valid, and
optionally you can specify when would the validity rule end.
20. Choose the Certificate type as Certificate of Analysis (incase of the WIP, INV and the
Supplier spec validity rules) or certificate of conformance (incase of the customer based
validity rule).
21. The Lot optional on sample and deferred lot entry checkbox can be checked if the lot
numbering is done after the inspection is performed.
22. In the Control section, check the control attributes to specify that the lot status would be
controlled based on the inspection results. Subsequently, mention the Lot status in either
cases of the lot sample falling ‘in spec’ or ‘out of spec’.
23. Update inventory quantity would update the inventory with the sample quantity after the
sample is drawn.
24. Save the Rule and approve the same.

25. Similarly, the validity rules can be created for Inventory, WIP or Customer Spec.
Examples for each of the case is mentioned below

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26. Specification Validity Rule for Inventory

27. Specification for WIP

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28. Specification for Customer

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Creating Samples

Introduction

User will create samples for the items based on the predefined specifications. The Samples
can be for the raw materials, in-process or for the finished goods before dispatching them
customer.

User Procedure

1. Navigate to OPM Quality Manager >Item Samples.

2. For creating a supplier based raw material sample, choose the source as Supplier and
enter the supplier name, PO and the receipt details for the sample drawn
3. After entering the required details, click on the “Get Spec” button to fetch the
specification whose validity rule matches with this sample.

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4. Click on ok to select the specification and save the sample.

5. Similarly, the sample’s can be created for the WIP or the Customer specifications.
6. The Source of the sample should be selected based on the type of the sample being
generated. The valid list consists of the WIP / Customer / Supplier and Inventory.

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7. The Get Spec Button would get the relevant specification for the sample based on the
specification validity rule generated for the same. Incase, the specification validity rule is
not defined, the sample would not be allowed to be created.

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Entering Results

Introduction

User will enter the results of the analysis for the predefined specifications.

User Procedure

1. Navigate to OPM Quality Manager >Test Results.

2. System date will default as Test Date.

3. Enter the name of person who has analyzed the sample.
4. Enter Test Results.

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5. Save the Test Results.

6. On saving the test results the status would get to complete

7. For changing the status of complete / In-process to Accepted, click on Actions >
Change Status. Put the New Status as Accepted. Along with this, the Lot status and
grade can also be controlled from the same screen by the Quality Manager.

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Generating Quality Certificate

Introduction

KSL generates Certificate of Analysis and Certificate of Conformance, which

deKWP/UWP/MWPts Raw Material and WIP material quality results for analysis and the
Quality conformance for the FG goods quality parameters. Samples of this analysis are taken
during various processes of the material movement like receipt of the material, In-Process or
WIP and finally before shipment of the goods to the Customer. KSL submits conformance
document to customer and the surveyor who are the external authority.

User Procedure

1. Navigate to OPM Quality Manager > Reports > Certificate of Analysis/Conformance.

2. Select Parameters on which to run the report. Click on the OK button.

3. Navigate to View > Requests menu to open Find Request window.
4. Click on the Find button to open Requests window.
5. Verify the phase of the request. Phase Completed indicates that the Report is ready for
display. Click the View Output to view the report in .pdf format.

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Closing Inventory Period – Preliminary & Final Close

Introduction

Preliminary & Final closing for an Inventory Period is done to check inventory levels and to
determine whether inventory balances are reasonable.

 A Preliminary Close indicates that the period balance has been calculated, but the closing
process can be re-done.
 A Final Close indicates that no more closing processes can be run and no more
transactions can be done.

User Procedure

1. Navigate to OPM Inventory > OPM Inventory Control > Inventory Close.

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2. Enter the Company in the Company field.

3. Enter the Fiscal Year.
4. Enter the Period.
5. Select the warehouse to be closed by clicking in the Close Warehouse field.

6. Navigate to Actions > Preliminary Close. A concurrent program will be triggered.

7. Navigate to View > Requests menu to open Find Request window.
8. Click on the Find button to open Requests window.
9. Verify the phase of the request. Phase Completed indicates that the Period has been
successfully closed. The Inventory status will change from Open to Preliminary Close.
10. For Final Close, repeat Steps 1 to 5.
11. Navigate to Actions > Final Close. A concurrent program will be triggered.
12. Navigate to View > Requests menu to open Find Request window.
13. Click on the Find button to open Requests window.
14. Verify the phase of the request. Phase Completed indicates that the Period has been
successfully closed. The Inventory status will change from Preliminary Close to Final
Close.

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