Google Tools: Forms
Instructor Name
Instructor Title
Library Name
Courtesy of Gail Borden Public Library
and the Public Library Association
Agenda
• Getting Started with Google Forms
• Creating and Working with Forms
• Adding Questions and Other Items
• Publishing Your Form
• Managing Response Data
Getting Started with Forms
Google Forms is a web-based application that allows
users to create and share online, interactive questionnaires.
• Gather information from a group
• Distribute via email, social networks, or
publish to the web
• Collect survey or quiz responses, contact
info, event registrations, employee or
customer feedback, and more
Viewing a Published Form
Published forms can have a variety of looks and
be used for numerous purposes.
Theme
Title &
Intro
Survey
Questions
Accessing Google Forms
forms.google.com
Tip! Google Forms is designed
for optimal performance
using Google Chrome.
ACTIVITY #1
Navigating Google Forms
Search for Docs
Create a
new Form
Display File
options Picker
Your
Forms
Creating & Working w/ Forms
Use Google Forms to create and customize online
questionnaires.
• Use a template or start from scratch
• Provide your form with a new title
• Change the overall look (theme) of the form
• Preview your form before publishing
• Delete forms that are no longer needed
Google Forms Templates
Create a new form using a template with preset questions
and formatting. Templates include:
• Event RSVP
• Event Feedback
• Party Invite
• Order Form
• Course Evaluation
• And more…
Using Premade Templates
Create a new form using a template on the Google Forms
home screen.
Create a new
Form or view
more templates
Navigating Forms Interface
Form Name Preview Publish / Share
Select Theme
Settings Menu
Forms home Edit questions or
view response data
Form title &
description
Question(s)
Insert Items
(Ex: Add questions)
Renaming a Form
Edit the name of your Form at anytime by clicking and
typing in the “Form Name” field.
Form Name
Tip! All changes to the form
are saved in real-time.
Changing the Theme
Themes provide published forms with a unique background
color and/or header-level image.
1. Click
Header-level 2. Select color palette or
image choose a theme via
Background
color
Previewing Your Form
Before sharing a Form, view what the published version
will look like to respondents.
1. Click
2. View your form
3. Return to “edit” view by closing
the browser tab or click on
Deleting a Form
Move your Form to the “Trash” if you no longer wish to
use or keep it; it can then be retrieved for 30 days.
1. Click
2. Click “Move to trash”
3. Click “Go to Forms home screen”
Tip! To remove a Form from the
trash, access Google Drive.
ACTIVITY #2
Creating a New Form
Create a new “blank” Form to start from scratch.
Create a
new form
Adding Questions & Items
Build your new Form by adding questions, section titles,
pictures and more.
• Select from a variety of question types
• Insert an image or video
• Add section headers and page breaks
Available Question Types
Select from a variety of question types to insert in a form:
• Freeform Text
• Multiple Choice
• Checkboxes
• Dropdown list
• Rating/Linear Scale
• Multiple Choice Grid
• Date and Time
Inserting Questions
Select from a variety of options when adding a question.
Select a Add a new
Enter a question question type question
Responses
Add a new
response
Miscellaneous
options
Misc. Question Options
Required
Duplicate Delete response Add’l options
ACTIVITY #3
Using Other Form Items
Select from a variety of other items to insert in a form.
• Section Header
• Image
1. Click desired item
• Video (YouTube)
2. Follow the prompts • Page Break
(if applicable)
Using Other Form Items
- Section Headers
Provide your Form with a visual cue which highlights a
particular category or section of questions.
Using Other Form Items
- Images
Add pictures from your PC, Drive account, or the web.
Using Other Form Items
- Video
Insert a video from YouTube.
Using Other Form Items
- Page Break
Divide your Form into multiple pages (“sections”).
Page 1
Page 2
ACTIVITY #4
Publishing Your Form
Publishing a Form allows others to access your online
questionnaire and submit their responses.
• Send to others via email
• Share via social networks
• Obtain a web link to share outside of Forms
• Embed your form on a website
Publish/Share Your Form
1. Click “Send”
2. Select publication method
Publication Methods
• Email
• Web Link
3. Complete add’l prompts
• Embed on website
• Google+
• Facebook
• Twitter
“Send Form” Options
Remove anonymity
Sharing options
Req’d fields for
sharing via email
Allow collaborators
to co-manage and Send / Cancel
edit the Form
Viewing Email Notifications
Recipients of a published Form receive an email notification.
ACTIVITY #5
Managing Response Data
After publishing your Form and collecting responses, it is
time to view and analyze the data.
• View response data within Google Forms
• Link data to a spreadsheet to view and sort
• Receive email notifications for new responses
• Prevent add’l user responses by disabling a
form
Viewing Responses in Forms
View a summary of responses to your form.
1. Access the “Responses” tab
2. Select desired view
3. View responses
Linking Data to a Spreadsheet
Send response data directly to a Google Sheet; existing
and future responses are sent there automatically.
1. Click
2. Select “Create a
new spreadsheet”
3. Click “Create”
Viewing Spreadsheet Data
All responses are saved within the Google Sheet
(accessible via Drive, Sheets, or your Google Form).
ACTIVITY #6
Enabling Response Notices
Receive an email notification each time a respondent
completes your form.
1. Access the “Responses” tab 2. Click
3. Click “Get email
notifications for
new responses”
Disabling User Responses
At any time, turn off the availability of your Form to
respondents (Ex: registration deadline has passed).
1. Access the “Responses” tab
2. Toggle “Accepting responses” switch
Tip! By default, all Forms are ready to accept
responses as soon as they are created.
Questions?
THANK YOU FOR COMING!
