INSTITUTIONAL CORRECTION

Group 3
Lesson Title: ADMISSION AND RELEASING PROCEDURE OF PDLs IN BJMP

Lesson Targets: At the end of the session, the students will be able to:

a. Analyze and deduce the procedures involved in the admission and release of Person’s Deprived of Liberty
(PDLs) within the BJMP and Provincial Jails.
Carpeta (Inmate Record or Jacket or
Prison Record)
• A file that contains all important information about an inmate.
• Includes:
• Personal details (e.g., name, ID).
• Criminal records (e.g., details of the case).
• Court documents (e.g., commitment orders, subpoenas).
• Any other documents related to their stay in jail.
• Think of it like a folder that keeps all the inmate’s official paperwork
in one place.
Commitment Order
• A written instruction from the court or an authorized
agency.
• This document orders the jail to take custody of a person.
• Purpose: To keep the inmate in jail while their case is being
processed.
In simple terms, it's like a "permission slip" from the court,
telling the jail to keep someone in custody until their legal
case is resolved.
Section 21. RECEPTION
PROCEDURES
 Section 21. RECEPTION
PROCEDURES
A decent and humane program of
confinement starts with a systematic
reception of inmates for commitment to the
BJMP’s jail facilities. The following procedures
should therefore be observed:
A. Gater
• Checks documents to confirm the identity and
authority of the officer bringing the inmate.
Important documents needed:
• Commitment Order (from the court).
• Medical Certificate (recent, within 24 hours).
• Police Booking Sheet and Arrest Report.
• Searches the inmate and their escort for any illegal
items before entering the jail.
B. Records Unit

• Ensures all documents are complete and

authenticity.
• Refers the inmate for a medical
examination to check their health
condition.
C. Health Unit
1.Medical Checkup:
1. Verifies the medical certificate.
2. Checks for injuries or health issues.
3. Female inmates are examined by female health personnel.
2.If there are issues in the medical certificate, the officer
must secure a new one.
3.If no issues, the inmate is sent back to the Records Unit.
 D. Records Unit
•Books the inmate by:
•Recording personal details (e.g., tattoos,
marks).
•Taking fingerprints and photos.
•Listing names of visitors authorized by the
inmate.
•Stores all documents in the inmate's Carpeta
(file).
E. Property Custodian

•Checks belongings for contraband

(illegal items).
•Keeps the inmate's valuables in a
safe place and gives a receipt for
them.
F. Desk Officer

• Records the inmate’s entry in the jail

logbook.
• Assigns the inmate to an area for
orientation and further health and risk
assessments.
G. Assistant Warden

•Conducts an orientation for the inmate

about jail rules and regulations.
H. Jail Warden

• Coordinates with courts, lawyers, and

other agencies to ensure the inmate’s case
progresses quickly.
• Informs the inmate's family and relevant
authorities about their detention.
 Section 24.
CLASSIFICATION PROCESS
Section 24. CLASSIFICATION
PROCESS
When a new inmate is admitted to jail, they go
through a classification process to ensure they are
placed in the right environment and given proper care
and guidance.
This process helps promote their safety, well-
being, and personal development.
1. Admission of Inmate
• The inmate is placed in the Inmate Classification and Counseling
Unit (ICCU) for 30 to 60 days.
• During this time, they undergo assessments by different
professionals to understand their health, mental state, and
personal background.
2. Medical Examination
• A jail doctor or nurse checks the inmate's physical health.
• They look for any marks, scars, tattoos, or injuries and compare
them with the medical certificate provided.
• Any issues or differences are reported for further investigation.
3. Dental Examination
• A dentist checks the inmate’s teeth and records any dental
issues.
• Immediate dental problems are treated if necessary.
4. Psychological Examination
• A psychologist assesses the inmate’s mental health and
emotional state.
• The findings help understand the inmate’s psychological
condition.
5. Social Case Study
• A social worker interviews the inmate about their life
history, including family, education, and other personal
experiences.
• This information helps in understanding the inmate’s
personality and challenges.
6. Risk Assessment
• A special tool is used to measure how much risk the
inmate poses to others or themselves.
• This ensures proper classification and segregation for
everyone’s safety.
7. Psychiatric Evaluation
• A psychiatrist reviews all previous assessments to identify
any mental health issues or disorders.
• The results help decide if the inmate needs further
treatment.
8. Case Management
• Each inmate is assigned a case manager (psychologist,
social worker, or nurse).
• The case manager consolidates all the assessment results
and recommends the best programs and cell assignment
for the inmate.
9. Orientation and Counseling
• The inmate is informed about jail rules, regulations, and
available programs for personal development.
• Counseling helps them cope with the emotional challenges
of incarceration.
10. Evaluation and Classification
• Based on all assessments, the inmate is classified by:
• Risk level (low, medium, or high).
• Physical, mental, and emotional state.
11. Cell Assignment and Development Plans
• The inmate is assigned to a cell that suits their needs and
growth.
• A development plan is designed, encouraging the inmate
to join activities that promote personal improvement.
12. Monitoring
• The case manager regularly checks the inmate’s progress.
• Development programs are adjusted based on the inmate’s
behavior and growth.
 SEC. 31. MODES AND
GUIDELINES FOR RELEASE
• When an inmate is ready to leave detention,
certain steps and rules ensure their release
is safe, accurate, and legal.
1. How Can an Inmate Be
Released?
An inmate may be released through one of the following ways:
• Completion of Sentence – The inmate has finished serving their jail term.
• Order of the Court – A judge issues an official order for the inmate's
release.
• Parole – The inmate is conditionally released before completing their full
sentence but must follow certain rules.
• Pardon – The government forgives the inmate and allows them to leave
jail.
• Amnesty – A broader legal forgiveness for certain offenses, often political
in nature.
2. Verifying the Inmate’s
Identity
• Before releasing an inmate:
• Their identity is confirmed to avoid mistakes.
• Fingerprints and physical marks (scars, tattoos, etc.) are
checked against records.
• Any changes to their physical appearance are investigated to
ensure they are the correct person.
 3. Written Orders Are Required
• Inmates cannot be released based on verbal
instructions or telephone orders.
•A court release order must be in writing and
include:
•The inmate’s full name
•Their criminal case number
•The crime they were charged with
•This ensures no confusion or errors occur.
4. Prompt Release

•Once the release order is verified as

authentic by the court, the inmate
should be released without delay.
5. Returning Personal
Belongings
• Any money, valuables, or items the inmate
had when they were admitted are returned
to them upon release.
• This is done under proper documentation
to ensure accountability.
6. Certification of Discharge

• The inmate is given an official certificate of

discharge signed by the jail warden or their
representative.
• This serves as proof that they are no longer
in custody.
SEC. 32. PROCEDURE ON
RELEASING
1. Desk Officer
•Receives the Release Order: The desk officer ensures
that the order for release is received.
•Coordinates with Paralegal Officer: Ensures the order
is real and not fake.

2. Paralegal Officer
Authenticates the Release Order: Verifies that the court order
is official and valid.
3. Records/Admin Officer
Processes the Release:
• Checks that the details in the release order (name,
case number, offense, etc.) match the inmate's
carpeta (file).
• Confirms that the inmate has no other pending cases
in court.
• Routes the release papers to the required signatories
for approval.
4. Property Custodian
• Returns Belongings: Checks the receipt of the inmate’s
stored personal belongings (money, items, etc.).
• Ensures the items are handed back to the inmate and
properly recorded.
5. Desk Officer
Records the Release:
•Notes the release details, including the inmate’s condition at
the time of release, in the jail records.
6. Jail Warden
Notifies Important People and Agencies:
• Informs the Barangay Captain (local leader).
• Notifies the inmate’s family (mandatory if no
family member is present during the release).
• Reports the release to the court.
TAKE NOTE: The release process
ensures
•Legal Compliance – All documents and
orders are verified.
•Transparency – The inmate’s belongings
are returned, and everything is properly
recorded.
•Accountability – Important people and
agencies are informed about the release.