WEEK 2

Procedures in Admission, institutional

custody, security, control and Release of
PDL’s in BJMP and Provincial Jail
 TOPIC LEARNING OUTCOME:
• To implement the requirements and standard procedures
for admitssion, institutional custody, security, control and
Release of PDL’s in BJMP facility.
 LESSON 1: ADMISSION AND
CLASSIFICATION OF INMATES

A person can be committed to jail only upon the issuance of

an appropriate order by a competent court or authority so
mandated under Philippine laws. This Rule enumerates
courts and authorities, and classifies inmates according to
the conditions for their commitment.
COMMITMENT - means entrusting for the confinement of
an inmate to a jail by a competent court or authority, for the
purposes of safekeeping during the pendency of his/her
case.
COURTS AND OTHER ENTITIES AUTHORIZED TO COMMIT A
PERSON TO JAIL- The following (courts and entities) are
authorized to commit a person to jail:
• a. Supreme Court;
• b. Court of Appeals;
• c. Sandiganbayan;
• d. Regional Trial Court;
• e. Metropolitan/Municipal Trial Court;
• f. Municipal Circuit Trial Court;
• g. Congress of the Philippines; and
• h. All other administrative bodies or persons authorized by law
to arrest and commit a person to jail.
REQUIREMENTS FOR COMMITMENT - No person shall be
committed to any jail facility without the following required
documents:
• a. Commitment Order;
• b. Medical Certificate - recent medical certificate taken
within 24 hours prior to admission;
• c. Complaint/Information;
• d. Police Booking Sheet; and
• e. Certificate of Detention from PNP and/or NBI.
CLASSIFICATION - refers to assigning or to grouping of
inmates according to their respective penalty, gender, age,
nationality, health, criminal records, etc.
CATEGORIES OF INMATES -The two (2) general categories
of inmates are: a. Prisoner - inmate who is convicted by final
judgment; and
b. Detainee - inmate who is undergoing investigation/trial or
awaiting final judgment.
CLASSIFICATION BOARD - Each jail shall maintain a
classification board, if facilities and personnel are available,
to be composed of the following:
• Chairperson - Assistant Warden
• Member - Chief, Custodial/Security Office
• Member - Medical Officer/Public Health Officer
• Member - Jail Chaplain Member - Inmates Welfare and
Development Officer Section
DUTIES AND FUNCTIONS OF THE CLASSIFICATION BOARD - The
Classification Board is tasked to conduct background investigation of
inmates to determine the cell assignment, the appropriate rehabilitative
program, the type of supervision and degree of custody and restrictions
applicable to the inmate/s. The investigation shall focus on the following:
• a. Facts and data of the present case;
• b. Inmate's recent criminal history and the facts about the inmate's
attitudes and behavior while confined in other institutions, if the inmate is
a recidivist or a habitual delinquent;
• c. Biography or life history;
• d. Medical History;
• e. Vocational, recreational, educational and religious
background/interests; and
• f. Psychological characteristics as evaluated by the psychiatrist and
psychologist.
The inmate is required to appear before the Classification
Board for validation of his/her profile. Upon completion of
the classification assessment, the inmate is then apprised of
his/her cell assignment and welfare programs appropriate
for him/her. He/she is asked if he/she is willing to undergo
this program for his/her own good. If he/she is willing, the
Board will see to it that the program planned for the inmate
is followed. Then the inmate is assigned to his/her cell
according to the approved classification.
LESSON 2: PROCEDURES ON THE RECEPTION
AND ADMISSION OF NEWLY COMMITED
INMATE
RECEPTION PROCEDURES - A decent and humane program of confinement starts with a systematic reception of
inmates for commitment to the BJMP’s jail facilities. The following procedures should therefore be observed:
• A. Gater
• - He or she checks the credentials of the person bringing the inmate/the committing officer to determine
his/her identity and authority. Also, he or she reviews the completeness of the following documents before the
person bringing an inmate/the committing officer is allowed to enter the facility. The documents mentioned
earlier refer to the:
• 1.Commitment Order;
• 2. Medical Certificate – recent medical certificate taken within 24 hours prior to admission;
3.Complaint/Information;
• 4.Police Booking Sheet; and
• 5. Certificate of Detention from PNP and/or NBI.
• Additionally, the "gater" shall subject the person to be committed and his/her escorts for search and inspection
as prescribed. Finally, he or she (gater) refers the person to be committed and his or her escorts to the
Records Unit.
• B. Records Unit
- This unit examines the completeness and authenticity of the
requirements for Commitment (Commitment Order, Booking Sheet,
Arrest Report and Information) before it refers the inmate for physical
examination by the Health Unit.
C. Health Unit:
• 1. Checks the authenticity of the entries in the medical certificate;
conducts thorough physical examination of the inmate to determine
his or her true physical condition; and asks searching questions to
determine injury/injuries found to have been sustained by the inmate
after the conduct of medical examination or those injuries not
diagnosed prior to commitment in jail. Inmate is required to undress
while undergoing medical examination. A female inmate shall be
examined by female health personnel. A male inmate may be examined
by either male or female health personnel;
• 3. In the absence of a jail nurse/medical personnel, the receiving officer shall
refer the person to be committed to the nearest government health facility for
medical evaluation (check the medical certificate and observe the mental
alertness, physical abnormalities and the overall appearance of the inmates); and
• 4. If no discrepancy is found during physical examination, the inmate shall be
referred back to the Records Unit.
• D. Records Unit
• -Receives the inmate and the documents from the committing officer and
conducts the following:
• 1. Start the booking procedures:
• a. Accomplish the jail booking sheet;
• b. Strip-search the inmate to check for any birth marks, tattoos, etc;
• c. Encode the inmate's information to the NIMS;
• d. Fingerprint and photograph the inmate with mug shot background; and e. List
the names of the visitors authorized by the inmate.
2. Apprise the inmate in a dialect that he/she understands of
the provisions of Art 29 of the RPC which was further
amended by R.A. 10592; (Refer to ANNEX “A”)
3. Facilitate the signing of the Detainee’s Manifestation if
he/she agrees to abide by the same disciplinary rules
imposed upon convicted inmates. Otherwise, the warden
issues a certification under oath manifesting that the inmate
was apprised of the provision of Art 29 of the RPC as
amended and refused to abide by the same; and
4. Store all documents in the Inmate’s Carpeta.
E. Property Custodian
• 1. Checks the inmate’s belongings for presence of
contraband. Discovery of any contraband shall be treated
in accordance with existing policies.
• 2. Takes all cash and other personal properties from the
inmate, lists them down on a receipt form with duplicate,
duly signed by him/her and countersigned by the inmate.
The original receipt should be given to the inmate and the
duplicate be kept by the Property Custodian.
• 3. Keeps all cash and other valuables of the inmate in a
safety vault. Said cash and valuables may be turned over
to any person authorized by the inmate.
• 4. Refers the inmate to the desk officer.
• F. Desk Officer - books the newly committed inmate in the jail blotter;
assigns the inmate to a reception area, if any, where he/she shall be
scheduled for orientation on jail rules and regulation, and shall undergo
risk assessment and classification, evaluation and conduct of further
medical evaluation/screening by the Medical Officer.
• G. Assistant Warden or Officer of the Day - Orients the newly
committed inmates on jail rules and regulations using the Inmate’s
Orientation Sheet.
H. Jail Warden - Coordinates with concerned agencies regarding the case
of inmate for speedy disposition and to furnish them with copies of the
available needed documents. The jail warden shall see to it that all
concerned agencies and persons will be informed of the commitment of the
inmate in his/her jail by submitting a written report. Through his/her
paralegal officer, he/she shall ensure that the courts and prosecutors’ office
are attending to the case of the inmate by constantly coordinating with
them for the purpose of speeding up the disposition of the case.
The following agencies/persons shall be notified by the warden upon
commitment of the inmate:
• 1.Presiding Judge - (monthly submission of list of committed inmates to the
presiding ju. dge is mandatory)
• 2. Executive Judge/
• Clerk of court - (monthly submission of committed inmates is mandatory)
• 3. PNP - mandatory
• 4. NBI - mandatory
• 5. Family - mandatory
• 6. PAO lawyer - in case of indigent inmate
• 7. IBP legal aide - in case of indigent inmate and unavailability of PAO
lawyer
• 8. Private lawyer - upon request
• 9. Priest or religious minister - upon request
• 10. Private physician - upon request
• 11. Commission on Human Rights - as needed/to submit
list of committed inmates monthly
• 12. Public physician - as needed
• 13. Psychologist/ Psychiatrist - as needed
• 14. Embassy - mandatory in case of foreign national/alien
• 15. DSWD - mandatory in case of CICL
• 16. Court/ Other branches - in case of multiple cases
 ADMISSION OF INMATE
Once the inmate has undergone the registration process;
he/she will be temporarily housed at the Inmate
Classification and Counseling Unit (ICCU) in jails where it is
available. The inmate shall stay at the ICCU for a minimum
period of thirty (30) days but not exceeding sixty (60) days
or until the completion of the classification process. At the
ICCU, the newly committed inmate will undergo assessment
by the different health professionals.