DEVELOPMENT AND DESIGN OF THE
SLSU BONTOC INTRAMURAL WEBSITE
In Partial Fulfillment
Of the Requirements for the Degree of
Bachelor of Science in Information Technology
ISRAEL JEREMIAH F. AMPARO
AUGUST 2016
ABSTRACT
Enrolment system is one of the most important in the university. An accurate and
efficient enrollment records helps to ensure a good impression of the institution on
possible enrolees encouraging them to enroll in the institution.
As the enrolees increase every year, the enrollment procedures become harder
and harder to deal. The amount of information that needs to be mark down also
increases. This only serves to slower process and confusion among the staffs and
faculty. Also, unexpected problems such as loss of information may occur.
A manual process of enrollment system takes more time and effort and causes
delays of transaction. The unsystematic procedure of school during enrollment instead
student enrolees have to stand and wait of finishing it in an hour, sometimes students
are made to come back the next day or even after a week so that they can be officially
enrolled.
The process would also be burden for those students and parents who would
line-up for hours just to get enrolled and paid. This problem will be eliminated in this
proposed system.
Chapter 1. The Problem
1. Background of the Study
Enrollment is an exciting day for every student in elementary, high school, or colleges. It
is the most expected activity after summer vacation.
But contrary to the expectations of the enrollees, enrollment has posed problems and
hassles because it has become tedious and taxing. Sometimes the students leave it to
their parents and other members of the family to enroll them.
The unsystematic procedure of school during enrollment is now dreaded by them.
Instead student enrollees have to stand and wait of finishing it in an hour or two,
sometimes students are made to come back the next day or even after a week so that
they can be officially enrolled
1.2 OVERVIEW OF THE CURRENT SYSTEM AND RELATED SYSTEM
Current System to develop a manual process to an automated process,
saving information into databases.
A. Characteristics of the System let the student input their information. All
information being inputted is saving to database.
B. Operation of the System
Hardware/Software PC, Windows 7, database and 450 MHz processor
Personnel Requirements
Authorization login to database
Payments of students
Procedures
Admission
Office
Inquiries
Input
Admission
Verification
Computerized
Enrollment
System
(Registrar,
Cashier)
Process
ENROLLED
Output
Stamping of
Form
(Verified)
C. Data Flow Diagram in the Current System
Related System
1.3 OBJECTIVES OF THE STUDY
The main objective of this study is to design and to develop a Computerized System for
the enrollment of the student in the School. Specifically, it aims to:
1.3.1 The Computerized Enrolment System was proposed in replacement of the
manual process of enrollment in SLSU - Bontoc for it to have an organized
flow of transaction and an ease of work.
1.3.2 To develop a form that will minimize the repetition of filling up of forms during
enrollment.
1.3.3 To secure data being inputted into the database.
1.4 SIGNIFICANT OF THE STUDY
The main purpose of Computerized Enrolment System will eventually raise the
quality of services offered by the School.
The system will lessen the repetitive, time-consuming enrollment records
monitoring tasks of the faculty of the School. The system provides posting
the names and level of students and automatically generates individual
students information, list of subjects, classify students in their grade level .
The system will ultimately lessen the burden of the registrar in issuing
enrolment form for retrieving and storing data purposes.
1.5 DEFINITION OF TERMS
1.5.1 Automation
Act of implementing the control of equipment with advance technology usually involving
electronic hardware; Automation is a condition of being automatically operated or
controlled.
1.5.2 Database
Data base is a collection of an integrated collection of logically related records or files
consolidated into a common pool that provides data for one or more users.
Human Intervention
Participation or engaging of man to any activities, work or even processes.
1.5.3 MS Office Access
is a relational database management system from Microsoft that combines the relational
Microsoft Jet Database Engine with graphically user interface and software
development tools. It is a member of the Microsoft Office suite of applications, included
the professional and higher editions or sold separately.
1.5.4 Registrar
Department in the school engaging in students record and data.
1.5.5 Retrieving
Restoring, recovering data in relation to database.
1.6 STATEMENT OF THE PROBLEM
The Computerized Enrolment System must answer the following problems:
1.6.1 How is the enrolment process of the institution?
1.6.2 How secure the data being inputted to the system?
1.7 SCOPE AND DELIMITATION OF THE STUDY
This study is focused on the design and development of a Computerized Enrollment
System of each student enrolled at Southern Leyte State University - Bontoc. The time
they are admitted until they finished the grade school enrolled.
Scope
The proposed Enrollment System of Southern Leyte State University - Bontoc will be
designed to cover the major enrollment process of SLSU-B; students registration,
monitoring students records and reports generation and payments of the student. It
secures the important information of the student through personnel log-in. It can save
the necessary data that the system should have through a manual process and produce
backup into a storage device. The system provides the level of user accessibility. The
system is designed to be manipulated only by the registrar and the faculty and staff.
Limitation
Exclusively within the Southern Leyte State University Bontoc.
Chapter 2 Design of the Study
2.1 PURPOSE OF THE STUDY
The purpose of this study is to fulfil a better system that will serve as a more reliable tool
in registering and enrolling students in an institute. The study is to show the advantages
that arise in the computerized enrollment system. The study is to show the innovation of
registration and enrollment systems from traditional to high-end technology. The study
also serves the purpose of revealing the mechanics
2.2 METHODOLOGY
Sources of Information
o Interviews The researcher must gather a data from the student
what are the advantages and disadvantage for enrollment system.
o Questionnaire The respondent must answer 20 question which
were related to the participants perception regarding enrollment
system.
Software Evaluation Form
Title of Computerized Enrollment System:
Criterion
Is it easy to fill up the form using this system?
Yes/No
Is it easy to start the system?
Yes/No
Is the user interface easy to understand? (For example, is the
screen layout clear and easy to interpret?)
Yes/No
Is it time saving?
Yes/No
Is it more productive?
Yes/No
Procedure - Waterfall is a sequential design process, often used in
software
development process, in which progress is obviously seen
downwards through the phases at Planning, Analysis,
Design Execution and Maintenance.
2.3 Software Design
Architectural Design
Data/Database Design
2.3.1 Database Normalization Process
2.3.2 1st Normal Form
StudentID(PK)
StudentNumber
Name
Gender
Age
Birthdate
Address
ParentGuardian
ContactNum
SchoolYear
CollegeLevel
PaymentType
TuitionFee
DepartmentFee
MiscellaneousFee
2.3.3 2nd Normal Form
tblStudent
tblAssessment
tblCollegeLevel
StudentID(PK)
AstCashID(PK)
CollegeLevelID(PK)
StudentNumber
TuitionFee
CollegeLevel
LastName
DepartmentFee
FirstName
MiscellaneousFee
MI
Age
Gender
tblSchoolYear
Birthdate
SYID(PK)
Address
SchoolYear
ParentGuardian
ContactNum
SchoolYear
CollegeLevel
PaymentType
2.3.4 3rd Normal Form
tblStudent
tblAssessment
tblCollegeLevel
StudentID(PK)
AstCashID(PK)
CollegelID(PK)
StudentNumber
TuitionFee
CollegeLevel
LastName
DepartmentFee
FirstName
MiscellaneousFee
MI
tblSchoolYear
Gender
tblAssessmentInstallme
nt
AstInstallmentID(PK)
Birthdate
TuitionFee
SchoolYear
Address
DepartmentFee
ParentGuardian
MiscellaneousFee
Age
ContactNum
SchoolYear
CollegeLevel
PaymentType
Procedural Design
SYID(PK)
2.4 STATISTICAL TREATMENT OF DATA
In getting the sample size, the group used the Slovens formula which is, n=, N stands
for the whole population of Southern Leyte States University - Bontoc students who
were enrolled in first semester of school year 2016-2017, while e, stands for the margin
of error, the researchers used 0.01 as the margin of error. The data collected were
tabulated and analyzed. Analyses of data were guided by mean and percentage.
Slovens formula
n=
where:
N = total population
e = margin of error
Solution:
N = 400 Southern Leyte States University - Bontoc students
e = 0.10%
n=
n=80
