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Time Management for Professionals

Parkinson's Law states that work will expand to fill the time available for its completion. For small tasks, assume they will take no more than ten minutes and act accordingly to avoid unnecessary complexity. By properly allocating time to tasks, you gain back more time and tasks become less daunting. Effective time management involves tracking where time is spent, setting priorities, grouping similar tasks, assigning deadlines, using the Pomodoro technique of 25 minute work periods and 5 minute breaks, following schedules, and regularly reviewing and improving plans.

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Bhagyashri Patil
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77 views2 pages

Time Management for Professionals

Parkinson's Law states that work will expand to fill the time available for its completion. For small tasks, assume they will take no more than ten minutes and act accordingly to avoid unnecessary complexity. By properly allocating time to tasks, you gain back more time and tasks become less daunting. Effective time management involves tracking where time is spent, setting priorities, grouping similar tasks, assigning deadlines, using the Pomodoro technique of 25 minute work periods and 5 minute breaks, following schedules, and regularly reviewing and improving plans.

Uploaded by

Bhagyashri Patil
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Time Management

Parkinson’s Law: Parkinson’s Law is usually expressed as “Work expands so as to fill the time
available for its completion.” If something must be done in a year, it’ll be done in a year. If it must be
done in six months, then it will. It means that if you give yourself a week to complete a two-hour
task, then (psychologically speaking) the task will increase in complexity and become more daunting
so as to fill that week.

For small tasks, use Rule-assume each task will take no more than ten minutes to complete, then
begin. Ask yourself what would I do if you only had ten minutes to get something done? Act
accordingly.

By assigning the right amount of time to a task, we gain back more time, and the task will reduce in
complexity to its natural state

How to effectively manage time 7 Ways:

1) Track your time: - Track where you are actually spending time to reveal any areas that
blocking you from achieving your goal. There are numerous Time tracking tools available.

2) Set priorities: Every day make a list of to-dos and set priorities as Imp-Urgent, Imp-Not
Urgent, not important for this week. To-dos lists are great and wonderful but some time you
feel you are spending too much time on making to do lists. At start this will happen but once
you are familiar with this process it wont take more than 10 min.

To Do-Drawing Dept

✓ Date Task

25/07/2022 21018- VLS and Evaporator drawing

25/07/2022 21015-Evaporation tube sheet with body flange

25/07/2022 21027-Surface condenser

26/07/2022 21022-Ducting; 21027-VLS;22001-condenser


3) Group similar task together so that it will save your mental energy. Ex- create a time to read
email and answer the emails.

4) Assign deadline to task: - Focus on the given task at a time and block out all the distractions.
Assign the time limit to tasks and try to complete in time. If you are not able to complete in
assign time then check where you are spending your time, what are distractions.

5) Pomodoro Techniques: - The Pomodoro Technique is a time management system that


encourages people to work with the time they have—rather than against it. Using this
method, you break your workday into 25-minute chunks separated by five-minute breaks.
These intervals are referred to as Pomodoro’s.

6) Follow the deadline: - Making to-dos are easier than implementing it. Solution here is write
your next day task in your diary before living office, when you start your office, you don’t
have to think from where to start. Start your day as planned and try to stick to the schedule.

7) Plan-Review-Improve: - No plan is 100%, there can be unavoidable tasks too. Build in buffer
in your schedules for unscheduled task. Review your plan weekly and try to improve your
plans. Rather than doing a lot of tasks that yield little or no value, complete fewer tasks that
create more value. Remember the 80/20 rule—80% of your output comes from 20% of your
inputs. Focus your efforts accordingly.

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