MICROSOFT OFFICE
WORD
INTRODUCTION
⚫Microsoft Word (often called
Word) is a graphical word
processing program.
⚫It is made by computer
company Microsoft.
⚫The purpose of MS Word is
to allow the users to type and
save documents.
Features Of Microsoft Word
❑ Creating and saving a file.
❑ Editing and formatting a
document.
❑ Checking spelling and grammar.
❑ Insert symbols, clip arts, pictures.
❑ Inserting a table.
❑ Searching a word and replacing it.
❑ Print preview and printing.
MS Word Window Looks
Like
The Office Button \ File
❑ The office button is located in the top left corner of
the Microsoft Office System.
The office button menu are :-
❑ New (CTRL + N)
❑ Open (CTRL + O)
❑ Save (CTRL + S)
❑ Save As (F 12)
❑ Print (CTRL + P)
❑ Close (CTRL + W)
❑ Print Preview (Ctrl + F2)
THE RIBBON
❑The Ribbon is the display you see at the top of the
Microsoft Word window.
❑The Ribbon is composed of three parts:
• Tabs
• Groups
• Commands
RIBBON TABS
❑ HOME
❑ INSERT
❑ PAGE LAYOUT
❑ REFERENCES
❑ MAILINGS
❑ REVIEW
❑ VIEW
HOME
❑ CLIPBOARD
❑ FONT
❑ PARAGRAPH
❑ STYLES
❑ EDITING
CLIPBOARD (HOME)
❑ CUT = CTRL +X
❑ COPY = CTRL +C
❑ PASTE = CTRL + V
❑ PASTE SPECIAL
❑ FORMAT PAINTER
ALT + CTRL + C (Format Copy)
ALT + CTRL + V (Format Paste)
FONT (HOME)
❑ FONT SIZE [1- 1638] [8-72]
❑ INCREASE FONT SIZE (SHIFT + CTRL + >)
❑ DECREASE FONT SIZE (SHIFT + CTRL + <)
❑ DEFAULT SIZE = 11
❑ DEFAULT FONT = CALIBRI
❑ BOLD = CTRL + B
❑ ITALIC = CTRL + I
❑ UNDERLINE = CTRL + U
❑ SUBSCRIPT (CO2) = CTRL + SHIFT + _ (UNDERSCORE)
❑ SUPERSCRIPT (X 2) = CTRL + SHIFT+ +
PARAGRAPH(HOME)
⚫BULLETS
⚫NUMBER BULLETS
⚫SHOW/ HIDE (CTRL +*)
⚫LEFT ALIGN (CTRL +L)
⚫RIGHT ALIGN (CTRL +R)
⚫CENTER ALIGN (CTRL +E)
⚫JUSTIFY (CTRL +J)
⚫LINE SPACING (CTRL + 1/2/5)
EDITING(HOME)
⚫FIND (CTRL +F)
⚫REPLACE (CTRL + H) {Find Whole Word
Only}
⚫GO TO (CTRL + G)
INSERT
❑ PAGES
❑ TABLES
❑ ILLUSTRATION
❑ LINKS
❑ HEADERS & FOOTERS
❑ TEXT
❑ SYMBOLS
PAGES (INSERT)
❑ COVER PAGE
❑ BLANK PAGE
❑ PAGE BREAK = CTRL +
RETURN(ENTER)
TABLES (INSERT)
❑DRAW TABLE
❑ROW (HORIZONTAL
❑INSERT TABLE
LINES )
❑CONVERT
❑COLUMN (VERTICAL
TEXT TO
LINES )
COLUMN
❑CELL (MERGE AND
❑EXCEL
SPLIT)
SPREAD SHEET
❑TABLE (SPLIT ONLY)
❑QUICK
ILLUSTRATION
(INSERT)
❑PICTURE
❑CLIPART
❑SHAPES
❑SMART ART
❑CHART
LINKS (INSERT)
❑HYPER LINK (CTRL +
K)
❑BOOK MARK
❑CROSS REFERENCE
HEADER AND
FOOTER(INSERT)
❑HEADER
❑FOOTER
❑PAGE NO.
TEXT (INSERT)
❑TEXT BOX (ADD TEXT ANYWHERE IN DOC)
❑QUICK PARTS (PREPARE TO USE MANY TIMES )
❑WORD ART
❑DROP CAP (USED TO INCREASE SIZE OF FIRST LETTER TILL THE EXTEND OF
2, 3 OR 10 LINE)
SYMBOLS (MATH)
❑EQUATION
❑SYMBOLS
PAGE LAYOUT
❑ THEMES
❑ PAGE SETUP
❑ PAGE BACKGROUND
❑ PARAGRAPH
❑ ARRANGE
THEMES(PAGE LAYOUT)
❑ Changes the overall design of the entire
document.
❑ Default: Office Theme
PAGE SETUP(PAGE LAYOUT)
MARGINS
: TOP BOTTOM LEFT RIGHT
Normal 1 1 1 1
Narrow 0.5 0.5 0.5 0.5
Wide 1 1 2 2
Moderate 1 1 0.75 0.75
Mirrored 1 1 1.25(INSIDE) 1(OUTSIDE)
Office 2003 1 1 1.25 1.25
ORIENTATION
❑ PORTRAIT
❑ LANDSCAPE
SIZE
❑Default – size- Letter| 8.5’’ X 11’’
❑A4 size – 210 X 297 mm | 8.27’’ X
11.69’’
COLUMN
❑Maximum column – 17(portrait
mode)
❑Maximum column – 18 (landscape
mode)
PAGE BACKGOUND
⚫1 WATERMARK
⚫PICTURE WATERMARK
⚫TEXT WATERMATK
⚫NO WATERMARK
⚫PAGE BACKGROUND
⚫PAGE BORDER
PARAGRAPH
⚫INDENT (LEFT | RIGHT)
⚫SPACING (BEFORE | AFTER)
ARRANGE-
⚫POSITION
⚫WRAP TEXT
⚫BRING TO FRONT
⚫SEND TO BACK
⚫SELECTION PANE
⚫ALIGN
⚫GROUP
⚫ROTATE
REFERENCES
❑ TABLE OF CONTENTS
❑ FOOTNOTES
❑ CITATION & BIOGRAPHY
❑ CAPTIONS
❑ INDEX
❑ TABLE OF AUTHORITIES
❑Insert footnote : [Alt + Ctrl + F]
❑Insert Endnote : [Alt + Ctrl + D]
MAILING
❑ CREATE
❑ START MAIL MERGE
❑ WRITE & INSERT FIELDS
❑ PREVIEW RESULTS
❑ FINISH
REVIEW
❑ PROOFING
❑ COMMENTS
❑ TRACKING
❑ CHANGES
❑ COMPARE & PROTECT
o Spelling & Grammar [F7]
o Research [Alt + Click]
o Thesaurus (Synonyms) [Shift +F7]
VIEW
❑ DOCUMENT VIEWS
❑ SHOW / HIDE
❑ ZOOM
❑ WINDOW
❑ MACROS [Alt + F8]
DOCUMENT VIEWS
❑Print Layout(default)
❑Full Screen reading
❑Web Layout (on internet )
❑Outline (heading & content, design)
❑Draft (letter typing).
