Sensitivity: Internal

Activity     Responsibilities Timeline

Week Before
Pre-Medical Appointment   ATG
joining
Pre-Employment
Week Before
Per-Employment Medical Check-up (Follow-up)   ATG
joining
Joining Kit & Documentation Note. Other than Gurugram Location RO HR.  ATG Date Of Joining
Joining Kit
SAP Vendor Account Form** (VAF)   ATG Date Of Joining
Bank Account opening (HDFC) Note. Other than Gurugram Location RO HR.  BANK Date Of Joining
Salary Account Define Payroll Cost-Center   RO HR Date Of Joining
SAP VAF - IT   IT Date Of Joining
ESS Onboarding Employee Code CHRIS   ATG Date Of Joining
IT Requisition Form (Shared - Hiring Leader)   HIRING MANAGER Date Of Joining
IT Onboarding
Email & SAP logion Creation & Laptop Allotment   IT Date Of Joining
Allotment an office, cubicle or workstation   Admin/ RO TA Pre-Joining
Workstation
Provide necessary office supplies   Admin Date Of Joining
ESS Login ( Saral )   RO HR Date Of Joining
ESS Onboarding Access Card   RO HR Date Of Joining
ID Card   ATG Week 1 - DOJ
Welcome Email - Employee CHRIS   CHRIS Date Of Joining
Employee Onboarding
Intro Email - Hiring Manager CHRIS   CHRIS Date Of Joining
Global
Welcome Email - CEO Desk CHRIS   CHRIS Date Of Joining
Welcome Email - Head P&C Desk CHRIS   CHRIS Date Of Joining
Contact with Hiring Managers   RO TA Pre- Day 1
Pre-day 1 (day 0)
Contact with New Hires   RO TA Pre- Day 1
LOCAL ONBOARDING Day 1 SESSION
CHRIS/RO TA Date Of Joining
PROVIDED BY P&C TEAM
Welcome/ice-breaker exercise – interactive
CHRIS/RO TA Date Of Joining
Implementation of the corporate culture for new joiners to know each other.
Day 1
onboarding framework Interactive General Introduction CHRIS/RO TA Date Of Joining
Global Systems Trainings: CHRIS/RO TA Date Of Joining
Local Systems Trainings: CHRIS/RO TA Date Of Joining
Employee Welcome Kit ATG Date Of Joining
Organize Ready to go meeting with your new
Post 01 Month Global programs with local implementation joiners to provide them dedicated time to set Hiring Manager Month 1
up all systems & tools they might need
Sensitivity: Internal

As HR BPs, organize weekly, regular. We are

open hours for colleagues, and invite your
new joiners: asking for our new colleagues' RO HR Month 1
feedback & providing support & Introduction
of the Business Units
Hiring Manager/RO
  Plant Visits Month 1
HR
Your onboarding programs & Additional
RHIM ACADEMY CHRIS Week 1 - DOJ
courses
RHIM INTRANET My Career Page CHRIS Week 1 - DOJ
MS365 TOOLS How to use CHRIS Week 1 - DOJ
OUR GLOBAL SYSTEMS
CHRIS Emails and communications CHRIS Week 1 - DOJ
& TOOLS CHRIS
SERVICE NOW Employee Self Service CHRIS Week 1 - DOJ
ROXTRA Corporate Policy Center CHRIS Week 1 - DOJ
COMPLIANCE PORTAL With digital trainings & quizzes CHRIS Week 1 - DOJ
DILLY Our compliance database CHRIS Week 1 - DOJ
HIRING LEADERS
ONBOARDING
Prepare the workstation, grant accesses
HIRING MANAGER Pre-Day 1
CHECKLIST and privileges
Send an e-mail to the newcomer with an
HIRING MANAGER Pre-Day 1
introduction of your team
PRE-BOARDING – (BEFORE 1ST DAY)
Set-up a Welcome Video call with the
HIRING MANAGER Pre-Day 1
newcomer and the team
Send an e-mail to your department
introducing the new joiner, keeping the HIRING MANAGER Pre-Day 1
newcomer in cc
WELCOME (FIRST DAY) Welcome the newcomer – try to be with
HIRING MANAGER Date Of Joining
the whole team in the office
Delivery of the workstation (IT/Facility) IT Date Of Joining
Introduction to the Onboarding
RO TA Date Of Joining
experience
Emphasize Purpose - set up agenda and
CHRIS Date Of Joining
feedback
RO TA / HIRING
Introduction to Key Stakeholder Date Of Joining
MANAGER
Introduction to Org. Department RO TA / HIRING Date Of Joining
MANAGER
Sensitivity: Internal

Introduction to RHIM (covered by HR & in

CHRIS Date Of Joining
New Starter Guide)
Hiring Manager / RO
Site/Office Tour (Covered by Facility/HR) Date Of Joining
TA
Set-up meeting with the new joiner’s
RO TA Week-1 DOJ
main Stakeholders
Fix Short term tasks for the first week HIRING MANAGER Week-1 DOJ
Start a Training on the job with a Planned
INDUCTION (FIRST WEEK) HIRING MANAGER Week-1 DOJ
Shadowing among colleagues
Organize spontaneous coffee breaks with
RO HR / ATG Week-1 DOJ
the new joiner
Buddy Program ATG Week-1 DOJ