Offering Financials

Offering HCM = Human Capital Management

Offering SCM = Supply Chain Management
Offering PPM = Prohject Portfolio Management
Offering CRM = Customer Relationship Management

Financials
GL Options
AP Options
AR Options
CM Options
FA Options

FSM = Functional Setup management

Enable Offerings and Options
Create Implementation Project = Setups
Select Offerings and Options

If we want to use Financials, General Ledger is mandatory.

Supplier Invoice Processing - Payables Application
Customer Invoice Processing - Receivables Application
It is recommended to create separate implementation project for each and every country.

Once the options are selected, we can now see the task lists.
Assign Team Members at any level

Transaction = Date Description Amount (These three fields are req

Accounting Calander We have to create a financial calender for every country as per the co
1. Country Financial Year
2. Period Type Monthly 12 Periods
3. Additional Periods For adjusment entries

Creating Accounting Calender

>Go to the Implementation project
> Manage Accounting Calender

>Country Local Currency is called Functional Currency.

Statistical Measurements and Monetary Measurements
Anything Non Monetary data is called Stat Currency

Chart of Accounts Structure

General Ledger

Accounting Key Flex Fields

 Chart of Accounts

Segments Segment basically represents the dim

Segment Values

COA Structure
min 2 segments Company Account
max 30 segments

Order in which Chart of Accounts should be created.

Create Value Sets (Manage Chart of Account Value Sets)
COA Structure (Manage Chart of Accounts Structure)
Create Segments (Manage Chart of Accounts Structure)
Assign Value Sets to segements (Manage Chart of Accounts Structure)
Assign "Segment Labels" to Segments (Manage Chart of Accounts Structure)
Create COA Instance (Manage Chart of Accounts Structure Instances - Manage Structur
Deploy Accounting Key Flex Fiel (Manage Chart of Accounts Structure - Deploy Flexfiel
Create Values in the Value Sets (Manage Chart of Account Value Sets-Manage values)
Assign "Value Attributes" to segment Value(Manage Chart of Account Value Sets-Manage values)

Segment Labels
1. Primary Balancing Segment Label and Natural Account Segment La
2. Only 1 level can be assigned to 1 segment.
3. Each segment should have a unique Label.

Value Attributes -

Value Attributes for Account: Type of Account(Most Important one)

 Calendar
Chart of Accounts 3 Cs
Currency

Enterprise Structures

1. Business Axis - The Businesses a company is going to run

2. Legal Axis - Legal Axis is used to determine Legal Entity. Legal Entity is a firm and regist
3. Functional Axis -

1. Enterprise - For each instance we have 1 enterprise.

2. Legislative Data Group - We secure payroll policies. 1 legislative da
3. Legal Entities: Used for Taxes. For each subsidiary.
4. Primary Ledger- Secure core financial information.
Components required to prepare Primary Ledger
1. Chart of Accounts
There 3 are enough to create transactions in GL 2. Currency
3. Calender
4. Accounting Methods
5. Business Units - We secure all our transactions at Business Unit Lev
Primary Ledger
Legal Entity
6. Inventory Organisation
1. Primary Ledger
2. Legal Entity
3. Business Unit

Order
1. Create User
2. Assign Roles to User
3. Opting
1. Enable Offerings
2. Enable Options
4. Setup and Configurations
1. Common Enterprise Configuration
1. Enterprise
Manage Enterprise HCM Information
2. Legislative Data Group
Manage Legislative Data Group
3. Legal Entity
Financials > Legal Structures
1. Manage Legal Addresses
 2. Manage Legal Entity
4. Primary Ledger
Accounting Calender
1. Manage Accounting Calendars
Chart of Accounts
Create Value Sets
COA Structure
Create Segments
Assign Value Sets to segements
Assign "Segment Labels" to Segments
Create COA Instance
Deploy Accounting Key Flex Field
Checks 2 things for deployment.
1. Checks 2 labels. Primar
1. One Labels is assigned
Create Values in the Value Sets
Assign "Value Attributes" to segment Values
Primary ledger
1. Manage Primary Ledger
2. Specify Ledger Options
3. Assign Legal Entities
4. Assign Balancing Segment Values to Legal En
5. Review and submit accounting configuration
Assign User Access
1. Give the role of General Accounting Manager
2. Manage Data Access for Users
3. General Accounting Tab will be available in n

5. Open Journal Period

Once you open the period, you will be able to perform transactions.

CROSS VALIDATION RULES

> Manage Cross Validation Rules

Account Combinations

Till now we have done Note:- The transactions we creat

Create Implementation user
Enable offerings and opetions GL Seeded Roles:-
Create Implementation Project GL Custom Roles:-
Create Accounting Calender Once primary Ledger is created, the
Create Chart of Accounts
Create Primary Ledger
Assign User roles and Data Access to user.
1. Assign General Accounting Manager, General Accountant, Financial An
Assign Primary Ledger to GL Roles
1. Data Access for Users > Manage Data Access for Users.
2. Submit LDAP Job.
Run User and Roles Synchronization Process.
Open GL Periods
Navigate > General Accounting > Period Close
If we want to open the current period, we have to open the first period. Then you
If we open the target period, the system will automatically open all the periods b
Open: If a period station is open, you can enter the transactions a
Closed: If period status is closed, you can still open the period and
Permanently Closed: If the period status is permanently closed, you c
Future Enterable: You can create transactions in that period, we c
Create Journal, Post.
The transactions we create in GL, we call it journal.
Navigate > General Accounting > Journals > Task List > Create Journal
Every transaction should have debit and credit.
Debit amount should be equal to credit.
Debit company (segment) should be equal to credit.
We assigned Primary Segmenting Label to company.
That label makes sure both debit and credit have the equa

ENTERPRISE STRUCTURE

The company data can be classified into following types

Employee Data (Enterprise)

Registration Data(legal data) (Legal Entity)

Business Transactions (Business Unit)

Warehouse Data(Stocks goods) Inventory Organization

Enterprise Structure in fusion applications Enterprise Structure basic

Enterprise HCM

Division

Primary Ledger GL & FA (Each country will have 1 primary led

Legal Entity CM

Business Unit AP, AR, PO, OM, OC, PB

Inventory Organization (This is a mandatory field.)

P2P Cycle

P2P Cycle - Purchase to Pay Cycl

O2P Cycle and ERP

 From all the applications, we are sending data to GL. So all the applic

ERP: Enterprise Resource Planning

Men
Material
Money
Resource

Legal Entity and Business Unit

Enterprise
>Manage Enterprise HCM Information.

Division
> Manage Division (Normally we do not use division)

Primary Ledger Done

Legal Entity Maintain Resitration information and taxation.

> Manage Geographies
In fresh Instance, Actions > Import Geographies Data
> Manage Legal Addresses
> Manage Legal Entities
> Sppecify Ledger Options.
> Assign Legal Entity to Primary Ledger
> Assign Balancing Segment Values to Legal Entity

Business Unit
> Create location for business unit
>Manage Loactions
> Create Business Unit
> Manage Business Unit
> Assign Primary Ledger to Business Unit and set business functions for BU.
> Assign Business Unit Business Function

Creating Employee User

We need Legal Entity and Busines Unit to create an Employee User.
Only Employee User can make transactions.

Steps:
> Create Legislative Data Group
>Manage Legislative Data Group
 > Assign Legislative Data Group to Legal Entity
> Manage Legal Entity HCM Information
> Payroll Statutory Unit
> Create Employee User
> Manage Users
>Create New

Accounts Payables Basic Setups

Setup common opetions for Payables and Procurement

>Manage common options for payables and procurement.
This is a BU specific Setup
Create Referance Data Set
>Manage Reference Data Set
Create Payment Terms
>Manage Payment Terms
Assign Payment Terms to RDS
Manage Payment Terms
Assign RDS to Business Unit
>Manage Business Unit Set Assignment
Configure Invoice Options
In simple words, Invoice Options will help us define the invoice process. How we
The types of invoices we want to create and how the system behaves can be set
>Manage Invoice Options
Configure Payment Options
We can define the payment option within the BU by using Payment Options.
Both Invoice Options and Payment Options are specific to BU.
>Manage Payment Options
Create Distribution Sets
This is not mandatory, as we can enter the amounts manually. But if we want to
>Manage Districution Sets
Create Procurement Agent
Employee User will be Buyer.
Supplier Manager Role will be assigned to the User.
>Manage Procurement Agent Supplier option should be selected.
Assign Suppplier Manager yp User
> Security Console Supplier Manager Role should be ass
Run LADP Job
Run User and Roles Sync Process
Set Supplier Numbering
>Specify Supplier Numbering
Create Supplier Profile, Address, Site, assign to BU
>Navigator > Procurement > Suppliers > Task List > Create Supplier
Select Spend Supplier. We can make transactions and generate bills w
Put Address and site Details.
Fill in the details in Invoicing, payments and site assignments.
If you want to assign site to another business unit, give acc
 Fill in the Assignment details. Put in Distribution Set Details.
Assign "Cash Manager" Role to user
Assign LE to Cash Manager Role
>Navigate > Tools > Security Console
Serach the user and give the user Cash Manager role.
>Manage Data Access for Users
Submit LADP Job
>Rule User and Role Synchronization Process
If we are assigning something to the User, then we need to run LDAP Job. It can
Create Bank, Branch, Bank Account, assign to BU
> Manage Banks
> Create Branch
> Create Bank Account
Fill in the details.
This Bank Account can be assigned to multipe Business Un
Create payment process Profile(PPP)
> Manage Payment Process Profiles
Assign AP Roles to User
> Navigate > Tools > Security Console > Users > Assign Roles to the user
Accounts Payabale Manager
Accounts Payable Supervisor
Accounts Payable Specialist
Assign Business Unit to AP Roles
> Manage Data Access for Users
Run LADP Jobs
> Run user and Roles sync job
Open AP Periods
> Navigate > Payable > Invoices > Task List > Manage Accounting Period
> Select the GL and Open the periods. Periods will open in 1 go for al
> Manage Administrator Profile values To set up the default BU

Transactions Sets/Features/Concepts

Standard Invoice Creation and Payment Creation

> Navigate > Payables > Invoices
> Task Lists > Create Invoice
An Invoices has:
1. Header
2. Line
3. Distribution
System will make sure that Header, Line and Distribution a
We should add the supplier number, whatever w
> Invoice Actions > Validate.
If Header, Line and Distribution amounts are same then, the invoice w
>Invoice Actions > Post to Ledger
When this option is selected
 It will crease accounting entries for this invoice.
It will transafer these entries to GL in the form of journal.
It will post the journal in the GL automatically.

From GL we can drill down to see Original Transaction information.

To make the payment, accounting is not necessary.

We can make payments in 3 ways.
1. Thru the same page while we create the invoice.
Here, we have to make the full payment. Partial
> Invoice Actions > Pay in full
We can check the details for this payment
> Navigate > Payables > Payments >
Negotiable : Means, not re
> Actions > Post to Ledger
Invoice

Invoice Accounting is mandatory for Payments Accounting

Now we will be able to see two entrie
2. Thru Payment Workbench (We can make Partial paym
> Navigate > Payables > Invoices > Task List >
Create a new invoice and validate.
Open Invoice Workbench and Payment Workben
> Payment Workbench(Payables > Payments) >
Here you can create payments, inclu
3. We can automate the payment.

Credit Memo If the Invoice has been created and the supplier now is offering a disc
Debit Memo In case of returns, we have to create Debit Memo.

Debit Memo is only used for purchase returns. If we want to reduce the invoice a

> Navigate > Payables > Invoices > Task Lists > Create Invoice
> Create the Invoice
> Create Another Invoice
For creating Credit Memo
Type - Credit Memo
Enter the amount in negative
Lines - Correct Unmatched Invoices.
For creating Debit Memo
Same as Credit Memo.
Type - Debit Memo
Now while making the payments, select the invo

Pay Group
Pay Group can be used to group the invoices for Payment purpose.
 We can assign suppliers to the Pay Group.

> Manage Payables Lookup

> Serach of Lookup Type - "Pay Group"
Create Pay Groups
> Procurement > Suppliers > Task List > Manage Suppliers
> Find The supplier we want to add to the Pay Group > Edit
> Sites > Edit > Invoices

Now when you create a new invoice, mention the selected supplier in the Pay Gr

Same way make another Invoice.

Now create a Payments Process Request

> Navigate > Payables > Payments > Task List > Submit Payments P
> Fill in the details and submit
> Task Lists > Manage Payments Process Requests
Search for the PPR that you created.
If you selected the review Installments option, you can cha
> Click on Action icon. This way we can print the invoices.

Create Prepayment Invoice

If there is any advance available in the system, for a particular supplier, this can

> Enable "Show available invoices during invoice entry" in Invoice Options
> Access Invoice Options thru Implementation Project. Thru Global Se
Create Prepayment Invoice
> Create Invoice & select type as Prepayment.
Process payment for prepayment invoice.
Create Standard Invoice & apply prepayment.

Refunds
Just create a dummy invoice with negative amount,
> Create it the same way we did normal invoices.
While making the payment, select Refunds instead of Quick.

Witholding Tax Invoice

> Create WHT Authority as Supplier.
> Navigate > Procurement > Suppliers > Task List > Create New Sup
> Select Supplier Type as Tax Authority.
> Address Purpose : - Remit to
> Create Addresses and Put in the site details.
> Setup witholding tax option(BU Level)
> Manage Tax Reporting and Witholding Options(BU Specific Setup)
> Select Event Class as Standard Invoice.
> Create WHT Tax Codes
> Manage Tax Codes
> Create Tax Codes
 Put in the information
> Create Witholding Tax Groups/Classification
> Select BU
> Select Tax Codes
> Save and Close
> Assign Witholding Tax Group to the Supplier.
> Manage Suppliers
> Select and Edit the Supplier.
> Under profile, click on "Use witholding tac"
> Select the witholding Tax group.
> Under Sites: Edit at site level
> Enable checkbox: Use witholding Tax and select witholding tax gro
> Save and Close
> Now you can create a new invoice.

Bills Payables: Configuration and Process

> Manage Common Options for Payables and Procurement
> Select the Bills Payable Account
> Save and Close
> Manage Payment Methods
> Create
> Fill in the required information
> Under Bills Payables tab, enable Bills Payable checkbox
> Create Invoice
> Add the details
> Under Manage Installments, you can select Bills Payable payment o
> Validate and Post to Ledger(Create Accounting)
> Create a payment, Select Payment method as Bills Payable.
> Under Advance Tab, select the maturity date.
> Status of the payment will be "Issued" not "Negotiable".
> Post to Ledger and create accounting for that payment.

> On the maturity date, we have to run a program.

> Go to scheduled Processes
> Update Matured Bills Payable Status
> Status will change from Issued to Negotiable. Open the p

Pay Alone: Configuration and Process

> On supplier site: Enable "Pay Each Invoice Alone"
> Manage Suppliers > Sites
> Click on Edit
> Payments Tab
> Payment Attributes
> Payment Specifications
> Pay Each invoice alone.
> Create a few invoices
> you cannot select multiple invoices.
Foreign Currency Payment & Invoice
> Set Exchange Rate
> Manage Daily Rates
> Under Daily Rates tab, click on Create in Spreadsheet.
> Enable MultiCurrency at bank account.
> Manage Bank Accounts
> Select the bank account
> Click on Edit
> In General Tab, click on the checkbox: Multi Currency
> Create Invoice in foreign currency.
> Select the currency as the currency you want to make payment in.
> Validate and Post to Ledger
> Create Payments
> Select the currency you want to make payment in.

Cross Currency Payments

> Set Exchange Rate
> Manage Daily Rates
> Under Daily Rates tab, click on Create in Spreadsheet.
> Enable MultiCurrency at bank account.
> Manage Bank Accounts
> Select the bank account
> Click on Edit
> In General Tab, click on the checkbox: Multi Currency
> Create Invoice in foreign currency.
> Select the currency as the currency you want to make payment in.
> Validate and Post to Ledger
> Create Payments
> Select the currency you want to make payment in.

You can create invoice in USD and Make the payment in INR.
While creating invoice: amount as USD
Payment Currency as INR

Supplier Merge Process

If 2 suppliers are the same, then we can merge the suppliers.

> Procurement > Suppliers > Task List > Merge Suppliers
> From Supplier to To Supplier
> Transfer option you can select according to your requirement.

Interest Invoice (Charging interest invoice in case of late payment)

Enable "Create Interest invoice" in Invoice Options
> Manage Invoice Options
In interest section, enable "Create Interest Invoice"
> Select the interest account
> Magage Suppliers
 > Edit supplier > Sites > Edit > Invoicing Tab
> Check "create Interest Invoice"
> Manage Interest Rates
> Create Rates
> Create Invoice and Payments

Recurring Invoice
> Manage Payables Calendar
> Create
> Fill in the details > Click on generate
> Invoice Workbench
> Task List
> Create Recurring Invoice
> Can be done thru spreadsheets

Third Party Payments (Supplier may ask us to pay to a third party(Collection Age
> Create 3rd Party Suppliers
> Procurement > Suppliers > Task List > Create Supplier
> Fill in the details(the way we created suppliers previously)
> Addresses and Sites
> Set up invoice and Payment Options
> Manage Invoice Options
> Select the checkbox: Allow remit to supplier override for
> Manage Payment Options
> Select: Allow Payee Override for third party payments.
> Create 3rd party relationship
> Procurement > Suppliers > Task List > Manage Supplier
> Sites > Edit > Invoicing
> Third Party Payment Relationships and add the supplier
> Create invoice(created with the original supplier)
> Remit Payment is sent to the 3rd supplier.

> Create Invoice > While creating lines, we can select the third party supplier.
> Create Payment > select the payee in the payee field.

Aging Hold
> Once an invoice is validation, click on actions, click on manage holds
> In manage holds, provide a reason and you can set control on invoice and the

Setting up rules for Holds

> Manage Invoice Options (This is at BU Level)
> Hold Unmatched Invoices
Same thing can be done at supplier level
> Just navigate to the supplier, go to sites and you can see the option

Creating Hold Conditions

> Manage Invoice Holds and Releases.
Here we can create new hold and release conditions.
Create Aging Periods and Testing
> Manage Aging Periods
> Create

> Go to scheduled processes to run the report.

Custom Roles
Job Roles
Duty Roles Within Job Roles we have duty roles
Data Roles
Abstract Roles roles that can be used across different applicati

We generally copy the rules and then edit the rules.

Roles > Open the role
> Under Actions, Copy the roles.
We can just copy the top roles and we can also copy the in
We can create the roles by clicking on "Create Role".

Assign the custom role to the user.

Then go to Manage Data Access for Users and there you can assign the role to a
Run the LDAP job

P2P Setups - Procurement to Purchase

Oracle Inventory and Purchasing Configuration
Add the following offerings
Procurement
Product Management
Material Management and Logistics

Facility Shifts
> Manage Facility Shifts
Create Facility Shifts
> Manage Facility Workday Patterns
Fill in the details
Work Days
Assign the Shift
> Manage Facility Schedules
Fill in the details
Select workday pattern

No. of warehouses = No. of Inventory Organisations

Inventory Organisation
We have to first create inventory organisation.
 > Manage Item Organisation
> Create Item Organisation
> Fill in the details.
You can provide any organisation name.
> Manage Inventory Organisation
> Create Inventory Organisation

Create Procurement Business Function

> Configure Procurement Business Function
BU Specific Setup

Create Requisition Business Function

> Configure Requisition Business Function
BU Specific Setup
When you select the BU, the details from Procurement Bus

Now, go to the task "Manage Common options for Payables and Procurement.

Receiving Parameters
> Manage receiving Parameters
Select Inventory Organisation

Procurement Agent
> We cannot create supplier withount Procurement Agent.

Set Defualt Buyer

> Manage Buyer Assignment Rules.
Assign Buyer to Business Unit.
Create the Buyer Rules

Within the Purchasing application, we create requisition order.

Manage Transaction Accounts Definitions(Accrual Account, Charge Account, Dest

> Manage Account Rules

Accrual Account
Create New Account Rule
Fill in the details
Add a new rule, Value Type should be "Constant".
Select the account in the rule.(Account should be a liability
Charge Account
Create it the same way, just use constant and select an expense acco

Variance
 same way, select constant and just provide the variance account.

> Manage Transaction Account Definitions

Create
Fill in the details, Provide Accrual, Charge and Variance account. You
click on activate.

> Manage Subledger accounting options

Select your primary ledger.
When you select the primary ledger, it will show different applications
Now, select Purchasing application and click on edit.
Select the transaction account definition.

Manage Requisition, Purchasing Document Approval - Rule

> Manage Requisition Approvals (for payables, the approvals will be d
Select the node you want to select
> Click on edit rules.
> Create new rule inside the node. You can enable and dis
> Add condition
> Add action
Save and close
Submit for deployment.

> Manage Purchasing Document(PO) Approvals

Select the node you want.
> Click on Edit Rules
> Create new rule inside the node.
follow the process above.

Subinventory

Manage Subinventory and Locators

Select Inventory.
> Create Subinventories
Fill in the information.
> Subinventory Type: Receiving/Storage.
Receiving: Staging will be done. Then item will move to the
Storage: Items will be moved directly to inventory.
Click on done.

Create iten and assign to inventory Org

> Navigator > Product Management > Product Information Managem
> Task List > Create Item > Fill in the information
> Select Item Class and Template.
Item is created within the item master.
> Set Item Status and Lifecycle - Active.
> Under overview, select primary unit of measurement.
 > Under specifiations> Inventory
> Under Associations tab
> Click on Add and select the inventory.
> Save and close.

Assign roles to users

> Navigator > Security console > Users > Search the User > Click on edit > Add
> Assign Inventory Manager role to the user.
> Assign Warehouse Manager to the user. Inventory organisation
> Assign Warehouse Operator to the user.
> Assign Procurement Manager to the user.
> Assign Procurement Preparer to the user.
> Assign Procurement requester to the user.
> Assign advance Procurement Requester to the user.
> Provide Data Access for user.
> Manage Data Access to Users.
>Inventory Manager - Security Context: Invetory Organisat
> Warehouse Manager - Security Context: Invetory Organi
> Warehouse Operator - Security Context: Invetory Organi
> Procurement Manager - Security Context: Invetory Organ
> Procurement Preparer - Security Context: Invetory Organ
> Procurement Requester - Security Context: Invetory Org
> Advance Procurement Requester - Security Context: Inve

Submit LDAP Job

> Can submit it from Scheduled Processes tab.

Check:
Under procurement, it should add some additional tasks.

P2P Flow
Set requisition preferences.
> Navigator > Procurement > Purchase Requisitions
> More Actions > Update Requisitions Preferences.

If we want to create requisition, we can do it from: More Tasks > Enter requisitio

Subledger Accounting - SLA

SLA (has all the applicationsAP, AR)

AP (for our understanding, we're taking AP.

Event Classes - STD, CM, D

SLA
>Manage Accounting Methods
Go to Accounting method used in the Primary Ledger
Click on the Accounting methoda
> go on tab Payables
> For every Event class, a ruleset is attached to it.
> Click on journal entry rule set of the event class.
> Every journal entry ruleset has Account Rules attached to it.
 Fusion can be both SaaS and Paas.
SaaS PaaS(application can be extended to PaaS)
1. Customization not allowed 1. Customization allowed(Used by companies with complic
2. Reports 2. Reports
3. Interfaces 3. Interfaces
4. Upgrades(Automatic) 4. Upgrades(Not Automatic)
5. New Pages/Applications(customization)

1. Implementation User
IT Security Manager (security)
Application Implementation Consultant (Setups/FSM)

> Roles Provided by Oracle are called seeded roles.

very country.

These three fields are required.)

very country as per the country's financial year

sically represents the dimensions. It is used to specify the exact location where the data needs to be posted.

unts Structure)
Segment Labels
Company <------------------ Primary Balancing Segment Label
Department <--------------- Cost Center Segment Label
Account <-------------------- Natural Account Segment Label
Sets-Manage values)

ural Account Segment Label are mandatory.

nt(Most Important one)

Entity is a firm and registered company country-wise.

enterprise.
l policies. 1 legislative data group for each country.

Primary Ledger

These 4 things are required to create a transaction in any application.

(Primary Ledger)
GL is mainly used for reporting purpose. We don't record transactions
tions at Business Unit Level
Calendars

(Manage Chart of Accounts Value Sets)

(Manage Chart of Accounts Structure)
(Manage Chart of Accounts Structure)
(Manage Chart of Accounts Structure)
s" to Segments (Manage Chart of Accounts Structure)
(Manage Chart of Accounts Structure Instances - Manage Structure Instances)
Flex Field (Manage Chart of Accounts Structure - Deploy Flexfield)
ngs for deployment.
. Checks 2 labels. Primary Balancing Segment Label. 2. Natural Account Segment Label
. One Labels is assigned to a single segment. It's Unique.
(Manage Chart of Account Value Sets-Manage values)
es" to segment Values (Manage Chart of Account Value Sets-Manage values)

(We need to make a retained earnings account and assign it to the primary ledger.
(Going to set retained earnings account)
We can see scheduled processes from, Navigator > Tools > Schedule
gment Values to Legal Entities
accounting configuration

eral Accounting Manager to the user.

s for Users
Tab will be available in navigation.

ransactions.

The transactions we create in the GL is known as Journal.

The Roles that are in built provided by Oracle

Manually created roles as per our requirement.
ry Ledger is created, the system creates Data Access Set. With the same name.

ccountant, Financial Analyst, Chief Financial Officer, Controller role to the user in Security Console.
 Data Access Set is basically a copy to GL so that we can assign all the roles to that GL Data

the first period. Then you can open the targets period by going to actions.
ally open all the periods before the target period.
n enter the transactions and you can post them.
still open the period and enter and post the transactions.
ermanently closed, you cannot open the period or post any transactions. (not advisable)
tions in that period, we can create transactions but we cannot post them. (In ledger options, we have Future En

> Create Journal

ng Label to company.
and credit have the equal amount and same Company code.

Only onr Enterprise

Each country has 1 Legislative data group to store emplyee datails and to mantain HR and
Legal entity basically deals with taxation.

All the transactions happen at Business Unit Level.

rganization we have to create n + 1 warehouses. n is the total number of warehouses the client has.

nterprise Structure basically helps us make transactions in a systematic and ordered way, so that they can be t

ry will have 1 primary ledger)

- Purchase to Pay Cycle
ta to GL. So all the applications are sub-part applications of GL. So all the a

ns for BU.

ployee User.
 We create Payment terms. Those payment terms are then assigned to Referenc
Reference data set can be assigned to Business Unit.

invoice process. How we want to create invoices within the Business Unit, we can set it here.
stem behaves can be set up here.

ng Payment Options.

anually. But if we want to automate the process, then we can use distribution sets.

ion should be selected.

nager Role should be assigned to the user.

reate Supplier
ctions and generate bills with Spend Supplier. Same is not possible with Prospective supplier as they're used for

site assignments.
er business unit, give access to the user to another business unit.
tion Set Details.

ager role.

d to run LDAP Job. It can be Primary Ledger, Legal Entity or Business Unit that we assign to the User.

d to multipe Business Units under same Legal Entity.

gn Roles to the user

Accounting Period
ds will open in 1 go for all BU that the user has access to.
o set up the default BU Default_ORG

er, Line and Distribution are equal or not.

plier number, whatever we get from the supplier. We should only use that number.

same then, the invoice will be validated.

Account in Draft
It will create Sample Accounting
or this invoice.
L in the form of journal.
utomatically.

nformation.

reate the invoice.

e the full payment. Partial payments are not allowed.

ils for this payment

> Payables > Payments > Task List > Manage Payments
egotiable : Means, not reconciled, which means the transaction details have not been shared with Cash Manage
Post to Ledger
Payment After Reconciliation
Expense - Dr Liability - Cr Cash Clearing - Dr
Liablity - Cr Cash Clearing - Dr Cash- Cr
or Payments Accounting
be able to see two entries. One for Purchase Invoice and another for Payments.
We can make Partial payments using Payment Workbench
> Invoices > Task List > Create Invoice
w invoice and validate.
ch and Payment Workbench on different tabs.
(Payables > Payments) > Task Lists > Create Payment
n create payments, including partial payments.

lier now is offering a discount, then we have to create a Credit Memo.

nt to reduce the invoice amount for any reason other than purchase returns, always use Credit Memo.

mount in negative
ect Unmatched Invoices.

edit Memo.

payments, select the invoice and also select the memos.

nt purpose.
 ted supplier in the Pay Group. Validate the invoice, then > Invoice Actions > Manage Installments. Pay group is

List > Submit Payments Process Request

ments option, you can change the amounts to be paid. Click Submit, it will generate new invoices.
t the invoices.

rticular supplier, this can be used to view that & subtract that amount from the invoice.

" in Invoice Options

on Project. Thru Global Search, they system is not able to pick the BU.

sk List > Create New Supplier

tions(BU Specific Setup)

select witholding tax group.

ble checkbox

t Bills Payable payment option.

d as Bills Payable.
(Maturity Date means, today we're paying, but the check will be matured by the Maturity D
"Negotiable".
hat payment.

to Negotiable. Open the payment and post to ledger.

preadsheet.

ckbox: Multi Currency

ant to make payment in.

preadsheet.

ckbox: Multi Currency

ant to make payment in.

payment in INR.

rrency as INR

o your requirement.

e Interest Invoice"
hird party(Collection Agency)

eate Supplier
liers previously)

it to supplier override for third party payments. Save and close

r third party payments.

anage Supplier

ips and add the supplier there.

the third party supplier.

This is the manual process

n manage holds
ontrol on invoice and then it cannot be validated.

nd you can see the option for HOLD.

 Positive Numbers: past due date
0 - Due today
Negative Numbers: Due Dates approaching.

ve duty roles

across different applications

Custom Roles are generally created to assign access to spe

d we can also copy the inherited roles.

u can assign the role to a particular BU.

 2 Way: Supplier Invoice and Procurement Order is checked
3 Way: Supplier Invoice, Procurement Order and Received Items checked
4 Way: Supplier Invoice, Procurement Order, Received Items & Accepted Quantity.

ils from Procurement Business Function will showup.

ocurement.

Charge Account, Destination Charge, Destination Variance, Variance)

Mandatory Accounts
Accrual Account

Charge Account
Variance

count should be a liability account)

d select an expense account.

he variance account.

d Variance account. You can put Charge account and Variance account in Destination Charge and Destination V

how different applications within the Ledger. That is because we selected Accrual as Accounting method.

s, the approvals will be done thru BPM - Business Process Management)

e. You can enable and disable the rules.

hen item will move to the inventory.

ctly to inventory.

uct Information Management.

asurement.
User > Click on edit > Add roles

nventory organisation

BU

ntext: Invetory Organisation

Context: Invetory Organisation
Context: Invetory Organisation
y Context: Invetory Organisation
y Context: Invetory Organisation
ity Context: Invetory Organisation
er - Security Context: Invetory Organisation

e Tasks > Enter requisition line.

vent Classes - STD, CM, DM… The type of transaction. For each event class we have Journal Entry Ruleset.
 Journal Entry Ruleset.

Journal Line Rule

Account Rule(Account Code Combination)

the Primary Ledger

ules attached to it.

d to PaaS)
companies with complicated business process)
ta needs to be posted.
don't record transactions in GL.
ge Structure Instances)

e primary ledger.

gator > Tools > Scheduled Processes

in Security Console.
 the roles to that GL Data Access Set.

ptions, we have Future Enterable field)

s and to mantain HR and Payroll regulations.

ehouses the client has.

way, so that they can be tracked later.

hen assigned to Reference Data Set.

pplier as they're used for sourcing and negotiations.

gn to the User.
shared with Cash Management.

ash Clearing - Dr

e Credit Memo.
nstallments. Pay group is reflecting.

w invoices.
matured by the Maturity Date)
ed to assign access to specific BUs to the users.
Charge and Destination Variance respectively.

ccounting method.
urnal Entry Ruleset.
Code Combination)
CSI